Program Assistant

Job Purpose

(Why job exists)

(Provide a brief summary of the position purpose and objectives)

The Program Assistant will be responsible for supporting the day-to-day needs of the Global Engineering & Automation department for smooth operations, including but not limited to scheduling and organization, technical document management, systems administration, data entry, reporting and bookkeeping, and department-level and intercompany communication.

Primary Job Accountabilities/
Responsibilities

(Indicate % of time devoted to each accountability. % should total 100%.) Please describe the scope of duties involved in each area of responsibility/accountability. If the responsibility spans the Assurant enterprise, please indicate so.

• Administrative support, including data entry, preparing standard reports, consolidating and prepping presentations, and basic budgeting
• Prepare, edit, and proofread technical documents, proposals, reports, presentations, system work instructions, and other written materials
• Maintain and improve team Sharepoint site and Asana
• Support financial reconciliation of capital expenditures and labor
• Manage work order intake and completion, including definition of technical responsibilities from SMEs, proposal creation, and light project management
• Support system deployments
• Serve as the primary administrative contact for office-related inquiries
• Maintains routine correspondence with the team
• Maintains and orders office-related supplies
• Support new employee onboarding, basic IT requests, and basic IT-supplies set up (monitors, docking station)
• Coordinates and manages onsite visitors as the primary contact
• Coordinates travel and logistics for the team as needed
• Lead event planning and other employee activities
• Performs other duties as required

Responsibility for work of others.

(If applicable, indicate job titles and number of direct report to this position.)

N/A

Financial Responsibility

(Include any budget responsibility- expense management or revenue.)

Basic budget tracking and financial reconciliation

Qualifications/Requirements:

Basic Qualifications Required - Experience, Skills, and Knowledge

Basic qualifications must be (1) non-comparative (not based on a comparison of one individual with another); (2) objective (not based on the employer's subjective judgment); and (3) relevant to performance of the particular position and consistent with the employer's business-related goals.

For example, If you are hiring an accountant, you might want someone with an accounting degree and CPA license, and who was, in the opinion of management, a "good communicator."

The accounting degree and CPA license would be "basic qualifications" because they are non-comparative, objective, and relevant to job performance.

Even though you might consider the "good communicator" part to be a minimum requirement for the position, it would not be a "basic qualification" in the OFCCP sense because determining whether someone is a "good communicator" requires a subjective judgment on your part.

Also, passing a test of any kind is never a "basic qualification."

• Education (List the minimum level of education required in order for someone to perform this job)

• Previous Experience (List the minimum number of years and type of experience required to perform the essential functions of the job) For example Customer Care Position: 1 year experince in a customer service function.
• Knowledge and Skills (List the minimum level of knowledge & skills required for somone to perform the job)

• Environment/Physical demands: (Define any physical demands-strength, agility, mobility abilities- required to perform the essential function of the job with or without an accommodation)
• Travel/Shift work (Define travel or shift work required to perform the essential function of the job.)

Other Requirements:

Qualifications that a person must have to do the job (such as a knowledge or skill) but that does not meet the definition of a basic. Example: Must be able to acquire Health Insurance License within 60 days of employment.

Education: GED or HS Diploma

Knowledge & Skills:

• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Excellent communication and collaboration skills
• Team-oriented and positive attitude
• Ability to handle confidential information responsibly
• Ability to multitask and adapt to changing needs
• Strong organizational skills

Previous Experience:

• 1 year administrative support or other relevant experience required
• Customer service experience is a plus

Environment/Physical Demands: This position requires incumbents to regularly sit at a desk and operate standard office equipment such as a computer and phone. Employee is occasionally required to stand and walk, lift, carry and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Must be able to talk and hear. Required to use hands to finger, handle, or feel objects, tools or controls. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel: Up to 20% travel

Preferred Experience, Skills, and Knowledge

List additional qualifications that may be considered but are not a requirement for a candidate to perform the essential functions of the job

• Education (For example: If minimum requirement is AA the preferred could be a BA/BS)
• Knowledge and Skills (Additional relevant skillsets that would enable an indivdual to perform at a higher level)

• Previous Experience

( For example - Customer Care:1 yearexperince in a customer service function is the minimum requirement however 3+ years is the preferred.

Education: Associate or Bachelor's degree preferred

Experience: Exposure to engineering or technology field is preferred

Benefits and Value Proposition

We offer a competitive salary and comprehensive benefits to full time and part time employees including medical, dental, STD, LTD, life insurance, 401(k), generous paid time off and much more.

We strive to maintain a professional, yet friendly environment and promote professional and career development for our employees.

Assurant is an Equal Employment Opportunity employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.

To learn more about our current opportunities and apply online, please visit: < >

Follow us on Twitter! < > (@AssurantCareers)

Company Profile : ( Included in Jobs.Assurant.com boiler plate)

Assurant, a Fortune 500 company and a member of the S&P 500, is traded on the New York Stock Exchange under the symbol AIZ. Assurant has approximately $30 billion in assets and $9 billion in annual revenue. Assurant has approximately 14,500 employees worldwide and is headquartered in New York's financial district.

LOB Profile: (Insert your business specific profile if used in job posting)

Assurant, a Fortune 500 company and a member of the S&P 500, is traded on the New York Stock Exchange under the symbol AIZ. Assurant has approximately $30 billion in assets and $9 billion in annual revenue. Assurant has approximately 14,500 employees worldwide and is headquartered in New York's financial district.

Pay Range:
$49,300.00 - $81,300.00

Any posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position.

If there is no posting end date listed then this is a pipeline requisition, and we will continue to collect applications on an ongoing basis.

Helping People Thrive in a Connected World
Connect with us. Bring us your best work and your brightest ideas. And we'll bring you a place where you can thrive. Learn more at jobs.assurant.com.

For U.S. benefit information, visit myassurantbenefits.com. For benefit information outside the U.S., please speak with your recruiter.

What's the culture like at Assurant?
Our unique culture is a big reason why talented people choose Assurant. Named a Best/Great Place to Work in 14 countries and awarded the Fortune America's Most Innovative Companies recognition, we bring together top talent around the world. Although we have a wide variety of skills and experiences, we share common characteristics that are uniquely Assurant. A passion for service. An ability to innovate in practical ways. And a willingness to take chances. We call our culture The Assurant Way.

Company Overview
Assurant is a leading global business services company that supports, protects, and connects major consumer purchases. A Fortune 500 company with a presence in 21 countries, Assurant supports the advancement of the connected world by partnering with the world's leading brands to develop innovative solutions and deliver an enhanced customer experience through mobile device solutions, extended service contracts, vehicle protection services, renters insurance, lender-placed insurance products, and other specialty products.

AI and Biometric Usage

Assurant supports the responsible use of Artificial Intelligence (AI), but we want to know the real you. Visit our AI Usage Guidelines page to understand what we expect from applicants regarding their use of AI during the application process. Since we would like to know the real you, we require that all of our virtual interviews be conducted on video.

Employment is contingent upon completion of a required identity verification process, which may include biometric technology, where permitted by applicable law and subject to applicable notice and consent requirements. See our Privacy Notice to learn about Assurant's privacy practices, including our use of AI-enabled technology, automated decision making, and biometric information.

Equal Opportunity Statement
Assurant is an Equal Employment Opportunity employer and does not use or consider race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law in employment decisions.

Job Scam Alert
Please be aware that during Assurant's application process, we will never ask for personal information such as your Social Security number, bank account details, or passwords. Learn more about what to look out for and how to report a scam here.