HR and Recruiting Coordinator

Job Description

Job Description

Description:

Title: HR and Recruiting Coordinator 

Compensation: $25 - $28 per hour 

Schedule: Full-Time; Monday – Friday 8:30 a.m. – 5:30 p.m., Occasional overtime may be required. Hybrid – remote on Fridays

Location: In-person - Calabasas, CA 

Poms & Associates is seeking a Human Resources & Recruiting Coordinator to support day-to-day HR operations under the direction of the Human Resources Manager. This role provides administrative and operational support across the employee lifecycle, including recruiting coordination, onboarding, benefits administration, HR systems maintenance, and general HR functions, ensuring processes are executed efficiently and in compliance with applicable laws and company policies. 

What You’ll Do:  

• Assist the department in managing various human resources programs, processes and procedures. 
• Support the full recruitment lifecycle, including: 
• Post open positions and managing job postings 
• Conduct initial candidate screening and phone interviews 
• Coordinate interviews with hiring managers and interview teams 
• Communicate with candidates throughout the hiring process 
• Update applicant and hiring status in the HRIS/ATS 
• Assist with the preparation and coordination of offer letters and pre-employment documentation 
• Serve as a liaison between candidates, hiring managers, and HR to ensure a positive and professional candidate experience. 
• Coordinate and facilitate all pre-onboarding activities 
• Lead and conduct new hire onboarding sessions to ensure a smooth and engaging introduction to the organization. 
• Ensure completion and accurate processing of new hire paperwork and system setup. 
• Manage the HR inbox and respond to employee inquiries related to HR policies, procedures, benefits, and general employment questions. 
• Maintain accurate and up-to-date employee records and HR documentation within HRIS and other systems. 
• Assist with employee lifecycle events such as job changes, leaves of absence, and terminations, including documentation and coordination. 
• Assist with occasional payroll administration tasks 
• Support special HR projects, research, and process improvements as assigned. 
• Generate and prepare identified HR reports, audits, and documentation as requested. 
• Handle sensitive and confidential information with discretion and professionalism. 
• Maintain compliance with federal, state and local employment and benefit laws and regulations 
• Perform other duties, projects and research as assigned 
• Occasional travel may be required.  

What You’ll Need to Succeed:  

• High school diploma or GED required; College degree is a plus 
• HR Information System experience; Paylocity experience is a plus 
• At least 1 year Human Resources experience or related role 
• Exceptional interpersonal skills, professionalism, and ability to remain effective under pressure 
• Working knowledge of HR principles, practices, and procedures. 
• Excellent communication skills, both oral and written 
• Collaborate effectively in a team environment, exhibiting strong self-starting capabilities with minimal supervision. 
• High attention to detail and strong follow-through. 
• Strong organizational skills with the ability to prioritize, manage multiple tasks, and meet deadlines. 
• Show a genuine willingness to learn, coupled with intuition, resourcefulness, and coachability. 
• Analytical thinking and problem-solving skills 
• Proficiency in Microsoft Word, Excel, and Outlook; experience with HRIS/ATS systems preferred. 
• Proven ability to handle sensitive and confidential information with discretion. 

What Poms & Associates Offers You:  

• Comprehensive health, dental, and vision coverage
• Flexible Spending Accounts (FSA) traditional and dependent care 
• Supplemental Insurance including Short Term Disability, Long Term Disability, Long Term Care, and Basic Life and Accidental Death & Dismemberment insurance 
• 401(k) retirement plan with employer matching 
• Worldwide Travel Assistance Program 
• Vacation Time 
• 3 Floating Holidays 
• Sick Leave 
• Observed Holidays 
• Paid Leave (Jury Duty, Volunteer Time off, Disability, Parental Leave, etc.) 
• Employee Assistance & Employee Discount Programs 
• Professional development opportunities, including tuition reimbursement and in-house education classes 
• Career advancement opportunities 
• Flexible work arrangements, including remote work options 

Please note that these are just some potential examples, and the specific benefits and perks offered may vary based on the position and location.  

Compensation: $25 - $28 per hour 

Compensation will be determined by a number of factors including educational background and experience.  

About Poms & Associates:  

At Poms & Associates, we redefine the insurance experience by offering innovative solutions for both business and personal insurance needs. With decades of experience and expertise, we are dedicated to helping clients stay protected and prepared. We believe that knowledge is the key to effective insurance and that proactive risk management is the smartest way to insure. 

For more information about the company, please visit our website:

Please note: We are not accepting phone inquiries regarding the status of applications. Only qualified candidates will be contacted. Additionally, we are not working with agencies or third-party recruiters at this time. Thank you for your understanding.

Poms & Associates provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Poms & Associates complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.  

Requirements: