Client Accounting Coordinator (Sarasota, FL - Onsite)

Department: Professional Services (HR, Finance, IT, Marketing) Location: Sarasota, FL Compensation: $21.60 - $25.00 / hour Our Story Imagine being part of a team that’s not just shaping the future but actively driving it. At Davies North America , we’re at the forefront of innovation and excellence, blending cutting‑edge technology with top‑tier professional services. As a vital part of the global Davies Group, we help businesses navigate risk, optimize operations, and spearhead transformation in the insurance and regulated sectors. What's in Store We’re on the lookout for a Client Accounting Clerk to join our team in Sarasota, Florida . As a Client Accounting Clerk, you should be highly organized and capable of managing multiple priorities in a fast‑paced environment, with a strong focus on accuracy and deadlines. You will be responsible for processing daily mail, scanning checks, checking individual accounts for deposits and handling requests for reimbursements. You will interact regularly with clients, banking institutions, and internal teams. Key Responsibilities Requests for Reimbursements: Weekly, Bi‑Weekly, Monthly, and Special Requests per Client requirements, using registers provided by IS Department Banking: Check individual accounts for deposits and enter information into client’s monthly spreadsheet or ledger; send positive pay files to banks for applicable clients and review exceptions on banking websites; place stop payments when requested and upon client approval Scanning Checks: Confirm scanning counts of all checks and complete “Check Count Verification Log” Check Distribution: Checks are reviewed for second signature, check pulls, and sent to Clerical for envelope stuffing and mailing Process Daily Mail: Research returned checks for re‑issue; separate refunds for entry into Pay Management System Refund Checks and Voids: Entry into Pay Management System; deposit or return refunds per client specific instructions Subrogation, SDF, and Excess Recoveries: Place in diary for 10 days, then check AIM System for entry by QA Manager; if entered, recovery is returned or deposited per client specific instructions; if recovery is not entered, an email reminder is sent for review to QA Manager Daily Registers: Enter check numbers and total amount issued into individual client spreadsheet/ledger for monitoring of account balance Bank Statements: Mail to clients with cancelled checks/CD‑ROM by the 15th of the month; provide supplemental bank reconciliation for applicable clients; enter bank balance into “Bank Statement Balance” spreadsheet, then balance the monthly ledger accordingly Handle incoming calls from clients, banking institutions, and Davies Claims North America personnel File correspondence, reimbursement requests, and invoices in individual client files Create client spending analysis for funding increases, as necessary Update Pay Department Policy and Procedure manual with changes and new procedures Convey a positive attitude and teamwork for optimum provision of services to clients Exhibit company values of We are Dynamic, We are Innovative, We are Connected, and We Succeed Together Perform other duties as assigned This role is full‑time and you must be able to work onsite in Sarasota, FL. Skills, Knowledge & Expertise High school diploma Proficiency with Microsoft Office Suite, including Microsoft Excel Finance or Accounting degree or a combination of education and experience Accounting or finance certificates preferred Bank experience and bank reconciliation processing preferred Proficiency with multiple systems including banking sites and proprietary claim system Proactive, independent, and takes initiative with consistent follow through Superb written and verbal communication skills conducted in a timely manner with diverse audiences Superior time management skills with capability of working with and meeting deadlines Exceptional capability to multi‑task and prioritize with excellent organization and documentation skills in a fast‑paced, dynamic work environment Excellent team player with interpersonal skills High level attention to detail and problem‑solving skills Capable of working collaboratively and independently with minimal supervision Exhibit discretion with sensitive and confidential information Display a comfort level working with key people at all levels within an organization Equal Employment Opportunity & Legal Notices Benefits At Davies North America, we are dedicated to supporting the well‑being and future of our qualifying employees. Our comprehensive benefits package includes: Medical, dental, and vision plans to support your health and that of your family A 401(k) plan with employer matching Time‑off policies, including Discretionary Time Off (DTO) for exempt employees and Paid Time Off (PTO) for non‑exempt employees Paid holidays Life insurance and short‑term and long‑term disability coverage Benefit offerings, eligibility, and required employer contributions may vary based on role, classification, and applicable federal, state, and local laws, including those tied to an employee’s primary work location. Where required by law, the Company provides paid sick leave, paid family and parental leave, and other mandated benefits in accordance with applicable state and local requirements. Diversity and Inclusion Davies is dedicated to fostering a diverse and inclusive workplace that embraces a wide range of perspectives and experiences. We believe that diversity of thought is essential for innovation and creativity, and we actively promote an environment where all voices are valued and heard. Compensation Transparency The salary range listed reflects the full compensation band for this role across all locations. Actual compensation will be based on factors such as skills, experience, qualifications, and geographic location, which may impact the final offer. We share ranges to remain transparent and consistent with pay equity practices. Background Check & Fair Chance Compliance Any background check or review of criminal history, if applicable to the role, will be conducted only after a conditional offer of employment and in compliance with applicable federal, state, and local laws, including fair‑chance hiring requirements. Massachusetts Notice It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. #J-18808-Ljbffr Davies North America