IN-IDOH-Account Clerk

Account Clerk

Purpose of Position/Summary: This position is assigned to work in the travel/accounts payable section of the finance division. The position is responsible for a variety of important and complex functions by coordinating the flow of documents, information and approvals. Responsible for data entry in People soft, as well as opening, logging, and distributing mail.

Essential Duties/Responsibilities:

• Working knowledge of data entry into People Soft or the ability to easily learn.
• Audit invoices and travel claims to verify validity of expenses.
• Sort and pass out mail.
• Critical thinking is a must.

Job Requirements:

• Knowledge of appropriate Encompass modules.
• Knowledge of Receiving and Auditing.
• The ability to gain knowledge of department functions and procedures.
• Ability for problem solving.
• Ability to provide customer service with diplomacy and tact.
• Aptitude for business and mathematics.

Supervisory Responsibilities/Direct Reports: N/A

Difficulty of Work: The work varies from day to day and involves some independent decision making, applying established procedures and techniques.

Responsibility: Incumbent receives general instructions and follows established procedures without further supervision other than minimal need for assistance in performance of duties.

Work is reviewed on a continuous basis to ensure compliance with established procedures.

Personal Work Relationships: Works with all departments and program areas within IDOH as well as The Comptroller's office and Department of Administration.

Physical Effort: N/A

Working Conditions: Work is performed in an office environment with limited physical demands.