Legal Assistant

Company Overview

Since 1988, Rubenstein Law has been a trusted advocate for personal injury victims, growing into a nationally recognized firm with over 60 attorneys and 400 professionals. Known for securing billions of dollars for clients, the firm handles a wide range of cases, including auto accidents, catastrophic injuries, medical malpractice, and mass tort litigation. Rubenstein Law is committed to delivering exceptional client care while continuing to expand nationwide.


Job Summary

The Closing Legal Specialist works alongside Attorneys, handling cases in the Pre-Litigation phase while maintaining an open line of communication with clients, providers, and inter office teams.

Responsibilities and Duties

• Reviews and confirms all possible insurance coverage such as PIP/WC/VA/health, to pay for medical bills.
• Communicate daily with clients, medical providers, and insurance companies.
• Requests and follows up gathering supporting documents such as reductions letters, UM Waiver of Subro, UM Rejection/selection form, POA, Affidavits, bills and/or Liens.
• Negotiate bills/liens with all medical providers and/or health insurance companies.
• Review, upload, and process daily correspondence through our paperless software.
• Attend client meetings with Attorney.
• Organize and prepare Closing Documents for Attorney to review and sign. This includes but is not limited to drafting Closing Statements, Releases, and Government Benefits forms.
• Review Closing documents with clients and facilitates settlement check once documents are executed (both during "Closing" and "Monies Held in Trust" phases.)

Qualifications and Skills

• Bi-lingual: (English/Spanish)
• In Office Position
• One year minimum office experience.
• Excellent customer service skills.
• Strong multitasking skills, highly organized, and detail oriented.
• Able to work at a fast pace with a heavy case volume (65-75 cases)

Benefits & Perks

• Paid Time Off (PTO) plus 8 paid holidays a year
• Additional birthday holiday
• Comprehensive benefits package including multiple medical plan options, dental, vision, disability, supplemental coverage, and company-paid life insurance
• Bereavement leave to support employees and their families during difficult times
• Hospital leave benefits for qualifying medical situations
• 401(k) retirement plan with company matching contributions
• Bonus opportunities
• Commitment to employee wellness and long-term success