Administrative Coordinator - Manufacturing Engineering

Overview Do you want to join a team that's changing the world? Do you have a strong background as an Administrative Coordinator? Then we're looking for you! Put your skills to meaningful use, gain unique experience, and work with a world‑class team of diverse members who share the same vision. Join us at Panasonic Energy as we expand to De Soto, Kansas, where we’re building the world’s largest lithium‑ion battery factory. This is an exciting opportunity to grow your career while contributing to the future of electric vehicles. As part of our team, you’ll help push battery technology forward, enhancing performance and efficiency in sustainable transportation. Job Summary The Administrative Coordinator – Manufacturing Engineering supports Manufacturing Engineering (ME) operations by managing administrative processes, data coordination, and documentation activities that enable efficient operations and day‑to‑day engineering activities. The role involves liaising between engineering, production, and support functions, ensuring accurate data management, effective communication, and timely execution of administrative tasks. It also supports procurement, budget activities, continuous improvement initiatives, and provides operational data analysis. Essential Duties Support Manufacturing Engineering operations through daily administrative activities, including timekeeping, purchase request processing, and report preparation. Maintain and organize engineering documentation, records, and data files. Manage and update operational data, including equipment performance, maintenance records, and spare parts inventory. Collect and track equipment performance data, including uptime, downtime, and maintenance history. Support inventory tracking and assist with physical inventory counts as needed. Assist with CAPEX/OPEX tracking and procurement status management. Coordinate materials, supplies, and equipment for engineering testing and validation activities. Support receiving and intake processes, including deliveries, documentation, and site coordination. Provide general administrative support, including office supply coordination and basic documentation needs. Analyze and report trends related to equipment performance, maintenance activities, and purchasing or inventory data. Track and support visualization of key performance indicators (KPIs). Assist with continuous improvement initiatives by preparing and organizing data for analysis and decision‑making. Support onboarding and administrative setup for new team members. Assist with internal communications and information sharing across the team. Support preparation of reports, presentations, and documentation for engineering activities. Provide general guidance and support to team members as needed. Coordinate with cross‑functional teams to support operational alignment. Support approval workflows and documentation processes (e.g., Requests for Approval – RFA). Coordinate meetings, including scheduling, agenda preparation, and documentation of meeting minutes. Assist in organizing and communicating information to support timely issue resolution. Support communication and coordination with global teams, including Japan‑based stakeholders. Maintain proper documentation control in accordance with quality and regulatory standards. Collect, prepare, and maintain departmental data, reports, and records. Ensure compliance with internal procedures, industry regulations, and customer requirements. Support adherence to safety requirements, including use of PPE in designated manufacturing or cleanroom environments. PPE Requirements Wearing full PPE is required, including a full Tyvek suit, safety shoes, gloves, safety glasses, face mask, and a full hazmat suit with a respirator. A respirator fit test will be required based on functional area. Physical Demands During the normal workday the employee will: sit 40%, walk 20%, and stand 40%. Lifting up to 10 lbs. is occasional; lifting up to 20 lbs. and up to 35 lbs. is occasional; team‑lift over 35 lbs. is rare. Qualifications Education High school diploma or GED – required. Associate’s or Bachelor’s degree in business, engineering technology, or operations – preferred. Essential Qualifications 2+ years of administration, coordination, or related experience in manufacturing, engineering, or similar environment. Strong proficiency in Excel, including data management, formulas, and basic data analysis and visualization. High attention to detail with strong organizational and data management skills. Ability to collect, consolidate, and manage equipment performance, maintenance, and inventory‑related data. Basic understanding of maintenance, equipment, procurement, or material control processes. Ability to manage multiple tasks and work across multiple systems in a fast‑paced environment. Strong communication and coordination skills with the ability to work effectively across teams. Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook). Ability to adapt in a fast‑paced manufacturing and engineering environment with changing priorities. Ability to work independently with minimal supervision while managing multiple priorities. Must have working‑level knowledge of English (reading, writing, speaking). Alignment with Panasonic’s seven core principles. Preferred Qualifications 4+ years of administrative or coordination experience in manufacturing or engineering environment. Experience supporting Manufacturing Engineering, maintenance, or production operations. Experience with data analysis, reporting, or KPI tracking. Experience supporting cross‑functional or project‑based activities. Experience in high‑volume battery manufacturing or related industrial environment. Benefits Health Benefits – medical, dental, vision, prescription plans, HSAs, FFSAs. Voluntary Benefits – life, accident, critical illness, disability, legal, identity theft, pet insurance. Panasonic Retirement Savings & Investment Plan – 401(k) with company match and immediate vesting. Paid Time‑Off – vacation, holidays, personal days, sick leave, volunteer, parental & caregiver leave. Educational Assistance – tuition reimbursement after six months of service. Health Management and Wellbeing Programs – lifestyle spending account, EAP, virtual health management, chronic condition, neurodiversity, tobacco cessation, substance abuse support, and life‑stage and fertility resources. Employee Recognition Program – high5 platform, quarterly & annual recognition. Annual Bonus Program – performance‑based bonus opportunity. On‑site Food Options – on‑site cafés, snack & beverage kitchens, vendor visits, employee events. Supplemental Information Pre‑employment drug testing is required. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by law. All qualified individuals are required to perform the essential functions of the job with or without reasonable accommodation. Due to the high volume of responses, we will only be able to respond to candidates of interest. All candidates must have valid authorization to work in the U.S. without restriction. #J-18808-Ljbffr Panasonic Energy Corporation of North America