Facilities Manager

Job Description

Job Description

The Facilities Engineer is responsible for managing facility-related contracts, capital improvement projects, vendor performance, and operational support services across Mopar distribution facilities. This role develops scopes of work, reviews contractor proposals and estimates, manages budgets, creates purchase requisitions within PentaSAP, and ensures the successful execution of facility and infrastructure projects.
The successful candidate will serve as the primary liaison between facility operations, contractors, service providers, procurement, and finance to ensure facilities are maintained safely, efficiently, and cost-effectively.

Primary Responsibilities
Contract & Vendor Management
• Administer and manage facility service contracts, including review and approval of out-of-scope work, including but not limited to:
o Landscaping and snow removal, Janitorial, Facility maintenance, Material Handling Equipment (MHE) rentals, Scale calibrations, Uniform

• Solicit, evaluate, and recommend vendor proposals and competitive bids.
• Review contractor pricing, estimates, and scopes of work for accuracy, completeness, and cost-effectiveness.
Procurement & Budget Management
• Create and manage purchase requisitions and service requests utilizing PentaSAP.
• Track operating expenses and capital expenditures against approved budgets.
• Review contractor invoices and validate completed work prior to payment approval.
• Support annual budget forecasting, accrual reporting, and expense planning.
Capital Project Management
• Support the planning, development, and execution of facility capital improvement projects.
• Coordinate facility renovations, infrastructure upgrades, and building improvements.
• Support project budgeting, contractor coordination, scheduling, and project closeout activities.
Facility Operations Support
• Support day-to-day facility operations across Mopar locations.
• Serve as the primary facilities point of contact for building-related operational issues and service requests.
• Coordinate emergency repairs and facility service interruptions.
• Monitor facility conditions and identify opportunities for improvement.
Compliance & Safety
• Ensure contractor compliance with corporate safety policies and regulatory requirements.
• Support OSHA compliance activities and facility audits.
• Participate in risk assessments and corrective action implementation.

Requirements

• Bachelor's degree in Engineering, Construction Management, Facilities Management, or a related field; or an equivalent combination of education and experience.
• 3–5 years of experience in facilities management, construction management, project management, or contractor administration.
• Experience reviewing contractor proposals, estimates, and bid packages.
• Experience managing service contracts and vendor relationships.
• Knowledge of budgeting, forecasting, and cost control practices.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong communication, negotiation, organizational, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced operational environment.
________________________________________
Preferred Qualifications
• Experience using SAP or PentaSAP procurement systems.
• Experience in warehouse, distribution center, manufacturing, automotive, or logistics environments.
• Knowledge of building systems and facility infrastructure, including HVAC, electrical, plumbing, and fire protection systems.
• Experience managing capital budgets and construction projects.
• Project Management Professional (PMP) certification or equivalent project management experience.
• Experience managing service contracts, bid packages, and contractor negotiations.
• Experience supporting distribution center, warehouse, or logistics facility operations.