Sr Administrative Assistant

Job Duties

Want to build a brighter, bolder future and cultivate your career? Join Ecolab's team and help create a world in which we all thrive.

Ecolab is seeking a Sr Administrative Assistant to join our team inEagan, MN. As a Sr Administrative Assistant, you'll be at the heart of a dynamic team, supporting RD&E senior leadership for our Global Food & Beverage business and helping drive business success. You'll bring structure, clarity, and energy to every task-whether it's coordinating meetings, managing calendars, or supporting HR, finance, and customer-facing processes. This is your opportunity to grow your career while helping others thrive.

How You'll Make an Impact:

Perform general administrative duties in support of individuals, teams, and business processes

Develop, compile, and analyze basic information for inclusion in reports or presentation materials

Prepare charts, graphs, and tables to support business insights and decision-making

Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials

Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there

Support financial processes such as corporate card reconciliation, invoice tracking, and budget planning

Arrange domestic and international travel, including visa processing

Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations

Assist with processing legal contracts and maintainingaccurate customer master data

Compile and edit presentation content from multiple sources and distribute reports to stakeholders

Maintain agendas, action item lists, and program plans, escalating issues when needed

Respond to routine correspondence following established procedures

Create and manage SharePoint sites and shared drives to keep teams organized

Communicate proactively to meet internal and external client needs

Maintain key relationships with customers and internal departments to understand and support customer expectations

Assist with customer issue resolution, including invoice discrepancies, reporting, and service concerns

Provide back-up support to other administrative team members as needed

Organize and maintain office systems, supplies, and equipment

Position Details:

Location: This is a hybrid position (3 days in office, 2 days remote), working in-person at Ecolab's Schuman Campus in Eagan, MN.

Work Schedule: Monday-Friday, 8am-5pm

What is Unique About This Role:

You'll support senior leadership in a fast-paced, high-impact environment

You'll be a trusted partner in both day-to-day operations and strategic initiatives

Minimum Qualifications:

High school diploma or equivalent

4 years of administrative experience

Immigration sponsorship is not available for this position

Preferred Qualifications:

Bachelor's degree in business or a related field

Intermediate proficiency in MS Office (Outlook, Excel, PPT)

Experience successfully managing multiple, competing priorities to meet deadlines

Excellent verbal and written communication skills, with a strong customer service focus

Organizational skills and attention to detail

Experienceanticipating needs, being resourceful, and using sound judgment and tact

Critical thinking, analytical, and problem-solving skills

Learning agility; Experience quickly gaining knowledge of organizational operations, procedures, and staff

Experience working independently, as well as collaborating in a team environment

Reliability, flexibility and approachability

Process oriented, adaptable, reliable, flexible and approachable

What's in it For You:

Starting on Day 1: Access to our comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more!

The opportunity to take on some of the world's most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments

The ability to make an impact and shape your career with a company that is passionate about growth

The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best

About Ecolab:

At Ecolab, we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at our nearly three million customer sites. Building on a century of innovation, our 48,000 associates help deliver comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, life sciences, hospitality and industrial markets in more than 170 countries around the world. Our solutions not only enhance operational efficiency but also contribute to sustainability and public health, making a positive impact on the world. We are committed to eliminating unnecessary complexities and embracing a beginner's mindset, continuously seeking new perspectives and innovative solutions to stay ahead in a rapidly changing world.

Annual or Hourly Compensation Range

The pay range for this position is $63,500.00 - $95,400.00. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.Click here to see our benefits.

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

• Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

Americans with Disabilities Act (ADA)

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.

Our Commitment to a Culture of Inclusion & Belonging

At Ecolab, we believe the best teams are inclusive. We are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA).

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.

Minimum Education Required

High School Diploma or Equivalent

Minimum Experience Required

4 - 20 years

Shift

First (Day)

Number of Openings

1

Public Transportation Accessible

Yes

Veterans Encouraged to Apply

No

Physical Required

Yes

Drug Test Required

Yes

Compensation

$11.41 / Hourly

Postal Code

55121

Job Type

Full Time

Place of Work

On-site

Requisition ID

R00296372

Job Benefits

Not specified