Administrative Assistant-Sr

About Children's Minnesota Children's Minnesota is one of the largest pediatric health systems in the United States and the only health system in Minnesota to provide care exclusively to children, from before birth through young adulthood. An independent and not-for-profit system since 1924, Children's Minnesota is one system serving kids throughout the Upper Midwest at two free-standing hospitals, nine primary care clinics, multiple specialty clinics and seven rehabilitation sites. As The Kids Experts™ in our region, Children's Minnesota is regularly ranked by U.S. News & World Report as a top children's hospital. Find us on Facebook @childrensminnesota or on Twitter and Instagram @childrensmn. Please visit childrensMN.org. Children's Minnesota is proud to be recognized by Modern Healthcare as one of 2023's Top Diversity Leaders. The national honor recognizes the top diverse healthcare executives and organizations influencing public policy, care delivery, and promoting diversity, equity and inclusion in their organizations and the industry. Position Summary The Administrative Assistant-Senior serves as liaison while providing proficient administrative support and operation of the designated department and/or senior leader and staff within the designated department. In this role, the Administrative Assistant-Senior will be required to work independently within the established procedures associated with the specific job functions listed below: *screen calls and responds to or routes routine inquiries from internal or external sources with appropriate correspondence or other messaging *greeting and directing visitors *maintaining and scheduling appointment calendars *handling various forms of mail (i.e. paper, email, overnight express, fax) *ordering office supplies and furnishings *arranging for equipment repairs *maintaining filing systems and/or computerized record keeping systems and/or databases *completing standardized forms *create and prepare presentations for internal and/or external meetings *handle all confidential correspondence and inter-department communications *attend meetings and take minutes *compose correspondence on behalf of the Sr Director and Directors supported *provide on-boarding support for new hires and internal transfers, as needed *manage and coordinate department policies and oversee the policy review process. *perform other duties, as assigned