Purchasing Agent

Job Description Job Description About Hospitality Purveyors Inc Hospitality Purveyors Inc (HPI) is the exclusive design and procurement arm for all Sandals Resorts International properties which are wholly-owned and managed resorts. About the Position: Under the general direction of the Purchasing Manager, the Purchasing Agent – Ops., and Eng., is responsible for leading the procurement and supply chain activities of Resorts specifically focusing on equipment, operational and engineering needs. The Purchasing Agent is responsible for the timely and effective sourcing of equipment, goods, and services. Effectively coordinates shipments and collaborates with internal departments to support business functions and ensure expectations are met. Roles and Responsibilities: Manage Operational Requisitions for all Engineering, and Operational specifications as submitted by resorts Validate description and specifications meet the requirements and timeline Work with Project Managers on processing all Site Requisitions for all MEP and Equipment Hands‑on approach to requirements specification for the procurement and the manufacturing of products Lead communication with the Resorts Engineering, Operational Team as well as Project Managers Preparing and submitting RFQ’s (requests for quotations) Analyze proposals, negotiating price/lead time to identify cost‑saving opportunities and strategies Prepare, process, and monitor purchase orders accurately and promptly Establish delivery expectations and logistics along with Projects Team and Operations Address discrepancies between purchase orders and received goods Along with Department Manager proactively identify areas of deficiency impacting production Address and resolve quality issues with suppliers Implement corrective actions to maintain quality Ability to guide, prioritize and execute own efforts with minimal direct supervision Communicate with supplier and internal and external customers Collaborate effectively with Resorts engineering team and stores to understand their specific needs Weekly review and updating of Open POs, Invoices with Jr. Team Communicate with suppliers on incorrect deliveries and ensure they are addressed in a timely fashion Proactively and effectively communicate internal & external teams & supplier any lead‑time conflicts Manage the reconciliation efforts, which includes resolving any discrepancies, obtaining all supplier and carrier, invoices and/or credits and submitting them to the accounting department for immediate processing. Generate procurement reports on an as‑needed basis Core SRI Interaction Aptitudes: Work closely with Resorts Engineering and Operational Teams and Management to meet Operational sourcing objectives Facilitate and participate on Operational and Project meetings effectively Work cross‑functionally to resolve and/or elevate SRI/Resorts concerns or issues in a timely fashion Manage day‑to‑day SRI/Resort interaction SUPERVISORY RESPONSIBILITIES: None Qualifications and Experience: 2‑or 4‑year college degree preferred 3‑5 years purchasing of MEP – Hospitality Preferred Knowledge of import procedures and practices Specific Knowledge and Skills Required: Knowledge of import procedures and practices Understanding of Oracle Procurement Process Must be proficient with the entire Microsoft Office suite of products Must have solid organizational skills and ability to multi‑task Must have solid time management and prioritization skills Must have sound analytical skills Must have solid customer service and problem‑solving skills Ability to communicate effectively verbally and in writing (English) Ability to communicate effectively with management, co‑workers and external parties Ability to walk and/or sit and continuously perform essential job functions Company Description Hospitality Purveyors Inc (HPI) is the exclusive design and procurement arm for all Sandals and Beaches Resorts International properties which are wholly-owned and managed resorts. #J-18808-Ljbffr