Administrative Assistant

Job Title

Position Summary:

Key roles and responsibilities include:

• Greeting in-person visitors and/or callers; handling inquiries or directing them to the appropriate person according to their needs while always providing great experience and leading with a customer service mentality.
• Providing administrative support to the President and executive leadership team, including calendar management, scheduling meetings, coordinating appointments, and ensuring executives are well-organized and prepared for meetings and events.
• Maintaining executive and company calendars, including scheduling and confirming appointments, coordinating meetings, and managing scheduling conflicts.
• Coordinating and booking travel arrangements for executives and other employees as needed.
• Creating and maintaining databases.
• Setting up and maintaining paper or electronic filing systems.
• Maintaining confidentiality of business, client, executive, employee, and other sensitive information.
• Assisting with the coordination and planning of company meetings, including preparing materials, coordinating logistics, and managing meeting schedules.
• Assisting with expense reporting.
• Assisting with and coordinating marketing initiatives.
• Supporting executives with organizational tasks, follow-up activities, and administrative projects to ensure priorities are managed effectively.
• Working with other employees as a team to accomplish assigned tasks and projects.
• Other duties and special projects, as assigned.

Required education, experience, and qualifications:

• High school diploma or equivalent required.
• One (1) or more year of experience in an office environment in an administrative role.
• Knowledge of administrative and clerical procedures and systems.
• Texas Notary, preferred.
• Able to read, speak and write in English.
• Proficiency with Office software products (Word, Excel, Outlook, et cetera).
• Able to work under stressful conditions at times.
• Strong work ethics of integrity and honesty and strives for excellence in all activities.
• Ability to lift, push, and/or pull up to thirty-five (35) pounds without strain or injury.

Working conditions:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift, up to 35 pounds at times.
• Positions self to install equipment, including under desks.
• Moves throughout the building to access files.
• Able to work under stressful conditions at times.

Benefits:

• Competitive compensation package.
• Medical + dental + vision coverage.
• 401K + company match.
• Life insurance + long term disability coverage 100% company paid.
• Health savings account (HSA).
• Gym reimbursement program.
• Tuition reimbursement program.
• Wellness check program - insurance premium discounts.
• EAP resources.
• Paid holidays.
• Paid time off (PTO).

Wilks Brothers and affiliated companies do not accept unsolicited resumes from recruitment agencies or fee-based recruitment services. Recruitment agencies or recruitment services may contact View email address on click.appcast.io for more information.

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and the employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and are subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.

I acknowledge that I have read and understand the description of this position and have had the opportunity to ask my supervisor about any points I did not understand. I hereby state that I can perform the essential functions of this position with or without reasonable accommodation.

Equal opportunity employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.