OFFICE ADMINISTRATIVE ASSISTANT

Administrative Assistant

This position performs clerical, organizational, and operational tasks to keep day-to-day business running smoothly. Ensure that office visitors feel welcome and comfortable.

Job Duties and Responsibilities

• Manage company-wide communications, such as memos, announcements, and invitations
• Greet office visitors and callers, making them feel welcome and comfortable, answering any questions, and transferring callers to the appropriate lines
• Interact regularly with C-suite executives to support with tasks and projects as needed
• Support the staff as needed by completing various general administrative tasks, such as creating documents, emails, reports, proofreading, sending communications, and filing
• Assist with company-wide events and meetings
• Submit work orders for any repairs or maintenance required for equipment or the office space if needed.
• Maintain executive calendars and coordinate appointments.
• Monitor office and breakroom supply levels, place orders for refills and assist in restocking
• Manage travel arrangements
• Manage receipt entry and documentation within Ramp, maintaining accurate financial records
• Collect and distribute mail and deliveries
• Perform other duties assigned within the scope of the position

Education and Experience

• High School Diploma/GED
• Associate or bachelor's degree in business administration or related field is a plus
• 1-3 years proven experience in administrative support, clerical work, or office management

Skills, Knowledge, and Abilities

• Detail-oriented precision in all areas of work
• Strong organizational skills, including the ability to manage multiple schedules and calendars
• Ability to prioritize tasks according to urgency and meet tight deadlines
• Proficiency with basic office equipment and office management software
• Strong interpersonal skills, both in person and over the phone
• Ability to comfortably multitask and shift gears throughout the workday
• Excellent writing skills (preferred)
• Ability to handle confidential and sensitive information with good judgement.

Work Schedule

• Full-Time

Physical Requirements

To comply with the Rehabilitation Act of 1973's essential physical, mental, and environmental requirements, employees must be able to successfully perform all functions of their job with minimal supervision