Maintenance Planning & Parts Coordinator

Maintenance Planning & Parts Coordinator

Camino Real Foods is seeking an organized, proactive Maintenance Planning & Parts Coordinator to support maintenance and facilities operations in our USDA-regulated frozen-food manufacturing facility. In our lean organization, this position owns the administrative and organizational systems that keep maintenance work planned, documented, supplied, and financially controlled. This is not primarily a hands-on mechanic position. The role coordinates preventive maintenance, work orders, the maintenance parts room, purchasing, vendor scheduling, invoice verification, facilities follow-up, and compliance records. Success requires strong follow-through, accurate data, and the confidence to hold employees and vendors accountable for open commitments.

Essential Responsibilities:

• Maintenance Planning and Scheduling
• Parts Room and Inventory Control
• Purchasing, Purchase Orders, and Vendor Billing
• Vendor and Contractor Coordination
• Facilities Maintenance Tracking
• Compliance and Documentation
• Reporting and Department Support

Required Qualifications:

• Three or more years of experience in maintenance coordination, maintenance planning, MRO purchasing, parts-room management, facilities coordination, or a related manufacturing role.
• Experience in a manufacturing, food-processing, distribution, or industrial environment.
• Working knowledge of preventive maintenance, work orders, and computerized maintenance management systems.
• Demonstrated experience creating purchase orders, reviewing vendor invoices, and resolving billing discrepancies.
• Experience organizing maintenance parts inventory, performing cycle counts, and controlling parts issuance.
• Strong Microsoft Excel skills, including sorting, filtering, lookups, basic formulas, and report preparation.
• Clear communication, strong judgment, attention to detail, and consistent follow-through across multiple priorities.
• Ability to read part numbers, equipment records, service reports, quotes, invoices, and basic technical documentation.
• High school diploma or equivalent and ability to work on-site in production, warehouse, utility, refrigeration, and maintenance areas.

Preferred Qualifications:

• Experience in a USDA-regulated food-manufacturing facility.
• Experience with a CMMS such as Fiix, MaintainX, Limble, eMaint, UpKeep, or similar software.
• Knowledge of MRO storeroom controls, min/max inventory, critical spares, and equipment bill-of-material records.
• Familiarity with ammonia refrigeration, boilers, compressors, HVAC, electrical systems, and industrial production equipment.
• Experience with Microsoft Dynamics NAV, Business Central, or another ERP purchasing system.
• Familiarity with EPA, CUPA, OSHA, PSM/RMP, food-safety, or contractor-documentation requirements.
• Bilingual English/Spanish skills and relevant technical training or maintenance-planning certification.

Key Competencies:

• Highly organized
• Vendor accountability
• Independent ownership
• Persistent follow-through
• Practical problem solving
• Financial accuracy
• Clear communication
• Plant-floor presence

Measures of Success:

• Continuous improvement
• On-time preventive-maintenance completion and reduction in overdue work orders.
• Parts-room inventory accuracy, availability of critical spares, and reduced emergency purchases and expedited freight.
• Accurate purchase orders, timely invoice approvals, and documented control of vendor costs.
• Timely closure of facility items and complete, audit-ready compliance records.
• Reliable weekly reporting and measurable reduction in avoidable overtime and repeat equipment failures.

Camino Real Foods, Inc. is an equal opportunity employer. Employment is contingent upon successful completion of applicable pre-employment requirements. The duties listed describe the general nature of the position and may be adjusted based on business and operational needs.