Executive Personal Assistant

Job Description

JRN 2621

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A Private Individual is seeking an experienced Executive Assistant to provide dedicated, day-to-day support in a fast-paced environment. This is a traditional EA role with a strong emphasis on complex calendar management, scheduling, communication, follow-up, and ensuring the principal’s day runs seamlessly.

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This is a long-term opportunity for someone who is personable, polished, adaptable, and comfortable working closely with a small team.

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Responsibilities

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• Own and manage a highly complex and dynamic calendar, including meetings, events, travel, and invitations
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• Stay closely attuned to the principal’s movements and proactively anticipate scheduling needs and changes
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• Coordinate meeting logistics, transportation, restaurant reservations, and other day-to-day details
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• Draft correspondence, memos, thank-you notes, and other communications on the principal’s behalf
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• Manage gifting, acknowledgments, donations, and other special requests
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• Assist with travel logistics and schedule adjustments
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• Maintain absolute confidentiality around sensitive personal, business, and organizational information
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• Serve as a calm, solutions-oriented point of contact and ensure nothing falls through the cracks
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Ideal Candidate

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• 7+ years of experience as an EA
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• Exceptional calendar management and organizational skills
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• Highly discreet with sound judgment and a proven ability to handle sensitive information
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• Warm, engaging, and personable while maintaining a polished executive presence
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• Strong listener who takes direction and feedback well
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• Urgent and proactive mindset; knows when to move quickly without creating unnecessary noise
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• Solution-oriented and able to operate effectively in ambiguity
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Compensation: $150k DOE + Full benefits

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Location: Phoenix; Open to Relocation

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Schedule: Onsite, M-F