Sr. Administrative Assistant

Job Description

Job Description

We are looking for an experienced Sr. Administrative Assistant to support office operations and provide high-level administrative coordination for leaders in Bellevue, Washington. This contract opportunity is ideal for someone who thrives in a fast-paced corporate setting and brings strong organization, communication, and follow-through to daily work. The role will help keep workplace activities running smoothly through meeting support, travel coordination, vendor communication, and broad administrative assistance.

Key Responsibilities

Office Operations & Workplace Support

• Act as a primary point of contact for building management, facility service providers, and third-party vendors.
• Coordinate and resolve office maintenance requests, workspace needs, and facility-related issues.
• Manage office, kitchen, and breakroom supplies while maintaining inventory and monitoring expenses.
• Coordinate incoming and outgoing mail, deliveries, shipments, and courier services.
• Welcome visitors, candidates, clients, and business partners in a professional manner.
• Answer and direct incoming calls and general inquiries.
• Manage meeting space reservations and office scheduling needs.
• Support internal workplace communications and employee engagement initiatives.

Meetings, Events & Hospitality

• Coordinate catering and food service arrangements for meetings, training sessions, and company events.
• Assist with planning and execution of employee gatherings, leadership meetings, and special events.
• Ensure conference rooms and common areas are prepared and equipped for meetings.
• Coordinate event logistics and vendor support as needed.

Administrative & Executive Support

• Provide administrative support to senior leaders and executive support professionals.
• Assist with travel arrangements, including transportation, lodging, itineraries, and related logistics.
• Prepare and process expense reports and reimbursement documentation.
• Support calendar management and meeting coordination.
• Prepare presentations, reports, correspondence, and other business documents.
• Maintain records, databases, trackers, and administrative systems.
• Provide backup support and assist with special projects as needed.

Project Coordination & Process Improvement

• Support administrative processes that improve operational efficiency and service delivery.
• Track deadlines, action items, and recurring business activities.
• Coordinate projects and initiatives involving multiple departments.
• Research, compile, and organize information for reports and presentations.
• Identify opportunities for process improvement and recommend solutions.

• 5+ years of experience in an administrative support role, including support for senior leaders or corporate office teams.
• Proven ability to manage calendars, coordinate meetings, and handle shifting priorities in a detail-oriented environment.
• Experience booking travel arrangements and managing related schedules, confirmations, and logistics.
• Familiarity with conference call coordination and general meeting support activities.
• Ability to prepare and maintain organized documentation, including export and import-related records when applicable.
• Strong written and verbal communication skills with a high level of discretion.
• Excellent organizational skills, attention to detail, and the ability to work independently while managing multiple tasks.