Accounts Receivable Manager

Position Overview

A well-established organization in the construction and contracting industry is seeking an Accounts Receivable Manager to oversee customer billing, collections, and project-related receivables. This individual will play an important role in maintaining accurate financial records, supporting project startup activities, and ensuring timely customer payments.

The ideal candidate has a strong background in construction billing, understands project accounting processes, and can effectively manage multiple priorities while maintaining accuracy and building positive customer relationships.

Key Responsibilities

• Coordinate project startup activities, including customer account setup and project entry within the company's ERP system.
• Prepare, review, and submit customer invoices in accordance with contractual requirements and project schedules.
• Monitor outstanding receivables and proactively communicate with customers regarding upcoming and overdue payments.
• Lead collection efforts to improve payment timeliness and reduce outstanding balances.
• Prepare and submit supporting documentation, including certified payroll reports, lien waivers, and other required billing materials.
• Maintain accurate accounting records, billing documentation, and project files in accordance with established procedures.
• Collaborate with internal project teams and other departments to resolve billing discrepancies and address payment-related issues.
• Ensure compliance with company policies, accounting procedures, and documentation standards.
• Identify opportunities for process improvements, training, and increased efficiency within billing and accounts receivable operations.
• Support departmental training, safety, and professional development initiatives as needed.
• Perform additional duties as assigned by management.

Required Qualifications

• At least 5 years of experience in construction billing, accounts receivable, or a closely related field.
• Associate degree in accounting, business, or a related discipline, or equivalent practical experience.
• Working knowledge of project accounting practices, construction billing procedures, and related administrative processes.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Proficiency with Microsoft Office applications and general accounting systems.
• Effective written and verbal communication skills, with the ability to work collaboratively with customers, project personnel, and internal stakeholders.
• Ability to manage competing priorities, meet deadlines, and respond to requests in a timely manner.
• Strong multitasking skills and the ability to work efficiently in a deadline-driven environment.

Preferred Qualifications

• Experience preparing and processing AIA construction billing documentation.
• Familiarity with certified payroll reporting requirements and procedures.