Senior Accounts Payable Specialist

Position Overview

The Senior Accounts Payable Specialist plays a key role in ensuring accurate, timely, and compliant payment processing across multiple business lines. This position manages a broad range of accounts payable activities, including vendor payments, vendor maintenance, expense reporting, corporate card administration, financial reporting, and resolution of escalated payment issues.

Working closely with internal stakeholders, external vendors, and banking partners, the Senior Accounts Payable Specialist helps ensure financial transactions are processed accurately and efficiently while maintaining strong vendor relationships. This role also supports audits, system and process improvements, and team development. Success in this position requires strong attention to detail, sound judgment, discretion, and the ability to resolve complex and time-sensitive issues.

What You'll Do

• Process vendor payments through multiple payment methods, including checks, ACH, corporate cards, and purchase order invoices
• Reconcile direct debit transactions, audit payment requests, and ensure required approvals and documentation are complete
• Manage vendor maintenance activities, including new vendor setups, change requests, documentation review, and compliance validation
• Respond to and resolve escalated vendor and internal inquiries, payment discrepancies, and payment reissue requests
• Review and correct transaction data to ensure accurate processing and reporting across financial systems
• Audit and process employee expense reports and support corporate card administration, including transaction validation and discrepancy resolution
• Review and authorize payment transactions in coordination with banking partners
• Maintain accurate financial records and support monthly and quarterly reporting activities
• Support internal and external audits by preparing schedules and providing required documentation
• Contribute to accounts payable system enhancements, process improvements, policy updates, and cross-functional initiatives
• Assist with training and guidance for AP team members on systems, processes, and documentation standards
• Participate in special projects and other accounts payable initiatives as needed

What We're Looking For

Required

• Associate's degree in Accounting, Finance, or a related field, or equivalent experience
• 3 or more years of experience in finance, accounting, accounts payable, or a related area
• Experience working with accounting or ERP systems
• Proficiency in Microsoft Excel
• Strong analytical and problem-solving skills with the ability to investigate and resolve payment discrepancies
• Excellent attention to detail and organizational skills
• Ability to prioritize multiple responsibilities and respond effectively to time-sensitive issues
• Strong communication and customer service skills when working with internal stakeholders and external vendors
• Ability to handle sensitive and confidential financial information with discretion and integrity

Nice to Have

• Experience with Microsoft Dynamics AX 2012, Dynamics 365, Oracle, SAP, or similar ERP platforms
• Experience with vendor maintenance, electronic payment processing, and purchase order invoices
• Experience auditing employee expense reports or supporting corporate card programs
• Experience supporting month-end close activities, financial reporting, or internal and external audits
• Experience contributing to system implementations, process improvements, policy changes, or team training

Benefits & Work Environment

• Comprehensive health, dental, and vision insurance
• 401(k) retirement plan with company match
• Generous paid time off, holidays, and personal leave
• Life insurance, disability coverage, and employee assistance programs
• Professional development and growth opportunities
• Collaborative, team-oriented culture within a respected leader in the moving and logistics industry

Work Authorization

Candidates must be legally authorized to work in the United States on a permanent basis. UniGroup is unable to provide visa sponsorship or employment authorization support now or in the future.

We foster diversity, in part, by imposing a strict policy of non-discrimination. Employment decisions are made without regard to race, color, ethnicity, national origin, sex, sexual orientation, gender identity, age, religion, disability, veteran or military status, genetic information or other status protected by the law.

We value the unique skills and experiences that veterans and separated service members bring to our workforce. While serving our country you have gained skills such as leadership, flexibility, and agility, which will help to make you successful here. We are dedicated to supporting military families and ensuring that we provide a welcoming environment for our country's heroes. We hope you consider joining the UniGroup family.

UniGroup is committed to the full inclusion of all qualified individuals. As part of this commitment, UniGroup will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io.