Administrative Assistant 3

Apply for Job Job ID 86969
Location Sacramento
Full/Part Time Full Time
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Job Summary

#CA-SS

This position will provide a high level of critical administrative support and coordination to the Division of Hematology Oncology and Adolescent Medicine, including two Division Chief's and multiple faculty/physicians. Working within established guidelines, but with a high degree of independence, this position Is responsible for overseeing calendar and resource management, faculty coordination and academic matters, purchasing, meeting planning and coordination, and is the first point or contact for visitors and incoming calls. This position also works collaboratively to provide project management and analytical support for presentations, reports, and data management. This position is expected to work with a significant amount of independence to oversee all aspects of division administrative functions and is called upon as a resource for division faculty and personnel.

Apply By Date July 3, 2026 at 11:59PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• High school diploma, GED or equivalent experience.
• Experience working in an executive-level office environment and/or providing administrative support to include but not limited to: complex calendaring, coordinating logistics, travel arrangements and etc.
• Experience with financial transactions and reconciliations.
• Computer skills and experience in Microsoft Suite, accounting, web-based evaluation and reporting systems: electronic mall, database management, graphics software, and other standard office desktop applications.
• Experience researching, extracting, compiling, and summarizing information from a variety of sources to prepare reports and information clearly and concisely.
• Excellent interpersonal skills: ability to exercise tact, courtesy, and diplomacy when dealing with Individuals at any level within and outside the Health campus and the University.
• Excellent oral and written communication skills; ability to communication in a pleasant, tactful and effective manner, and to handle difficult, sensitive and/or confidential issues with diverse range of individuals.
• Proven ability to manage complex calendar, and determine prioritization and importance of meetings.
• Ability to independently schedule small and large meetings and events with internal and external participants by prioritizing, coordinating, and tracking availability to include sending meeting confirmations, reminders and cancellations notices, as well as reserving conference rooms and catering orders, if requested.
• Editing and writing skills to initiate, compose format, proofread, and carefully edit various professional business documents, such as grants, general correspondence, and meeting minutes.
• Ability and willingness to develop innovative solutions, to attempt difficult and unfamiliar project assignments, and to respond with flexibility to requests for assistance in problem-solving and organizational development.
• Ability to appropriately establish workload priorities, organization skills to prioritize and adhere to deadlines.
• Ability to work with frequent interruptions and adapt positively to constantly changing priorities and schedules.

Preferred Qualifications

• Experience using DaFIS/Kuali, eValue, MyInfoVault and AggieTravel.
• Experience or skills to learn Electronic Medical Record software (EPIC) to research patient information and validate/document visits and procedures.
• Knowledge of UCD Policy and Procedures, including but not limited to UCDH Medical Staff Policies and Procedures, ACGME Policies and Procedures and JCAHO requirements.
• Knowledge of medical terminology.
• Ability to work independently with minimal discretion, to work under pressure, and to utilize good judgment in making decisions.

Key Responsibilities

• 75% - DIVISION ADMINISTRATIVE SUPPORT
• 10% - WELLNESS COMMITTEE SUPPORT
• 5% - PURCHASING ASSISTANT BACKUP
• 5% - DEPARTMENT BACK UP SUPPORT
• 5% - OTHER DUTIES

Department Overview

The vision of the Department of Pediatrics Is the healthiest future for all children and families, with a mission dedicated to creating a healthy future for all children through outstanding patient care, transformative research, innovative medical education and community-based advocacy.

POSITION INFORMATION

• Salary or Pay Range: $29.40 - $42.14
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8am-5pm
• Location: Ticon II (HSP088) - Sacramento, CA
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC:

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Continuous 6 to 8+ Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit:

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: