Administrative Assistant

Job Description

Job Description

Position Summary

This is an entry-level opportunity for someone organized, detail-oriented, and eager to build a long-term career. This is a temp-to-hire role with clear promotional pathways and room for career growth. The ideal candidate is resourceful, a quick learner, and comfortable supporting scheduling and coordination tasks.

Bilingual candidates (English/Spanish) are strongly preferred. Conversational Spanish or a resourceful approach using translation tools/apps is also welcome.

Key Responsibilities

• Schedule and coordinate client and contractor appointments
• Manage material delivery scheduling, track shipments, and provide timely updates to the team
• Send appointment reminders and follow up on confirmations, rescheduling, and changes as needed
• Support general administrative tasks including filing, data entry, correspondence, and office organization
• Communicate effectively with internal teams, vendors, and clients (in-person, phone, and email)
• Assist with other projects and tasks as assigned to support smooth operations