Administrative Assistant III

Administrative Assistant III

The Administrative Assistant III is responsible for providing comprehensive administrative support to ensure the efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization and communication, handling confidential and time-sensitive material.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Support managers and employees through a variety of tasks related to organization and communication.
• Handle confidential and time-sensitive material.
• Effectively communicate via phone and email, ensuring all duties are completed accurately and delivered with high quality and in a timely manner.
• Answer and direct phone calls.
• Organize and schedule meetings and appointments.
• Maintain contact lists.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Provide information by answering questions and requests.
• Take dictation.
• Research and create important presentations and develop processes.
• Generate reports and handle multiple projects.
• Prepare and monitor invoices.
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.