Part time Payroll and Expense Reporting Coordinator

Job Description

Job Description

Payroll & Expense Reporting Coordinator — Urgently hiring in Irvine!

Job Title: Payroll and Expense Reporting Coordinator
Pay: $25.00 per hour
Hours: 10:00am-2:00pm (20 hours per week)
Start Date: ASAP

Looking for a flexible part-time opportunity? Join a dynamic team supporting accounting and payroll functions as a Payroll & Expense Reporting Coordinator in Irvine, CA, and make an impact every day.

As a Payroll & Expense Reporting Coordinator, you'll play a vital role in managing employee expenses, supporting payroll activities, and maintaining accurate financial records. You’ll work closely with the accounting and payroll teams to ensure processes run smoothly and efficiently.

What You'll Do

As a Payroll & Expense Reporting Coordinator, you will be responsible for:

• Processing employee expense reports in SAP Concur, ensuring compliance with company policies.
• Creating and maintaining employee Concur accounts, including setting up and removing system access for new and terminating employees.
• Training new employees on the SAP Concur expense reporting system.
• Reviewing submitted expense reports for accuracy, completeness, and policy adherence.
• Following up on missing receipts, additional documentation, or clarification needed from employees.
• Monitoring rejected expense reports and assisting employees with corrections and resubmissions.
• Responding to employee questions regarding expense reports and Concur system access.
• Approving expense reports within established guidelines and preparing reimbursement batches for payment.
• Supporting payroll processes by printing, organizing, and maintaining payroll reports.
• Archiving historical payroll records, including prior-year documentation.
• Assisting with semi-monthly payroll reporting and updating payroll check types as directed.
• Providing administrative support for payroll projects and related accounting tasks.

What You'll Bring

The ideal candidate for this role will have:

• High School Diploma or GED required; an Associate degree in Accounting, Finance, or a related field is a plus.
• 1-2 years of experience in accounting, bookkeeping, payroll, or expense reporting.
• Preferred bookkeeping experience and general accounting knowledge, including journal entries.
• Experience with SAP Concur highly desirable.
• Intermediate proficiency in Microsoft Excel and Microsoft Office.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time-management skills.
• Effective written and verbal communication skills.
• A positive, proactive, and customer-service-oriented attitude.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Ability to handle sensitive financial information with confidentiality.

Why Join Us in Irvine?

• Enjoy a flexible part-time schedule supporting key financial processes.
• Work collaboratively within a supportive team environment.
• Opportunity to develop your accounting and payroll skills.
• Gain valuable experience in expense reporting and payroll administration.

Location & Schedule:
This position is hybrid in Irvine, CA, working Monday through Friday from 10:00am to 2:00pm, totaling 20 hours per week.

Company Description

For more than 50 years, Helpmates has been connecting job seekers with opportunities in a variety of specialties. When you apply with us, you’ll work one-on-one with our team members so that we can get your resume in front of the right employers. Once we’ve made the connections, we know you’ll take it from there. We're excited to see you thrive!

Company Description

For more than 50 years, Helpmates has been connecting job seekers with opportunities in a variety of specialties. When you apply with us, you’ll work one-on-one with our team members so that we can get your resume in front of the right employers. Once we’ve made the connections, we know you’ll take it from there. We're excited to see you thrive!