Project Coordinator - Design & Construction

Our client located in Alpharetta is looking for a Design & Construction Coordinator to join their team.

4-6 Month Contract

$29 - $30/HR

Hybrid/In office for Training

POSITION PURPOSE:

Provide analytical and administrative support in planning, implementing and monitoring of Property Improvement Plans (PIP’s), capital projects and new build developments. Support the Design and Construction (D&C) team in the execution and administration of D&C projects, due-diligence tasks, and project estimates. Provide support to the corporate and property level Operations teams in planning, scheduling and implementing assignments and projects.

ESSENTIAL FUNCTIONS:

Renovation & New Build Activities

• Update budgets as new proposals/bids are received for PIP or new development budgets
• Coordinate with Project Managers to update and verify project budget forecasts
• Process, track and approve invoices through the accounting platform
• Become proficient in Rivur (customized web-based portal for processing invoices, contracts, pay applications, etc…) to utilize Rivur’s reporting tools to meet Owner requests for information
• Manage and maintain budget versions during value engineering exercises
• Source final quotes and process invoices through Rivur
• Update the cost allocation of purchase orders (PO’s) within budgets, verify forecasted value and update as needed
• Assemble and submit funding requests as required by lenders for funding. Review loan documents to determine lender requirements and create funding requests that meet all lender guidelines
• Work with vendors and consultants to ensure accurate pricing, payment requirements are understood, negotiate payment terms as needed, obtain lien waivers, W-9’s & COI’s and monitor payment due dates

Analysis/Reporting

• Process Concur expense report approvals for all capex, renovations and D&C team expense reports
• Monthly HV Purchasing Fees and forecasting: Recalculate fees as needed if schedules have been revised, create invoices in excel, process against applicable budgets, post in M3, track as AP, submit in pending funding request, pay once funding is received, update forecast to show invoiced vs. paid status
• Forecast project cash/funding needs (pre-project) to ensure timely processing of capital/renovation invoices
• Reserve Forecasting as Needed: Find current capital reserve balance in M3, Pull (or request) revenue information from Profit Sword, combine information, compare to forecasted capital expenses on a monthly or yearly basis to forecast total capital reserve balance
• Identify & adhere to state sales/use tax requirements. Regional controllers to assist as needed.
• Utilize accounting system for basic entries:
• Posting capital invoices for payment
• Monitoring balance of capital funding available
• Support Audit Requests & depreciation schedule requests when necessary (organize back-up invoices &/or summarize capital General Ledger activity)
• Provide reporting to accounting for check request/funding request
• Additional ad hoc analysis and reporting as needed

QUALIFICATION STANDARDS:

Education:

• Bachelor’s Degree from a four-year college or university with a degree in business or related field.

Experience:

• Hospitality industry experience either corporate/ regional or on property or Construction industry experience