Administrative Clerkship Coordinator

Medical Education Coordinator

District Medical Group (DMG) is well known as a respected leader in the healthcare industry in the Phoenix area, with a reputation for outstanding leadership, innovation and dedication to the patients and communities we serve. DMG employs over 650 credentialed providers and more than 350 professional/administrative staff as one of the largest physician groups in the Valley.

DMG continuously strives for and succeeds in providing a strong and positive work environment through employee appreciation, team collaboration, competitive compensation, mentoring, and great benefits including:

• A strong healthcare benefits package inclusive of medical, dental and vision employee eligibility effective day one
• A rich 401(k) with employer match, increasing annually up to 6%
• Flexible spending account plan
• Generous paid time off plan (3 weeks year one)
• 10 paid holidays annually
• Paid sick time
• And more

Under the direction of the department program director, clerkship director and CME manager, this position is primarily charged with coordinating rotating medical students and to a lesser extent, supports the resident physicians. It also supports faculty physicians, requiring initiative and independent judgment. The incumbent works independently and has contact with high level administrative personnel.

This is a full-time position, Monday through Friday. Flexibility of hours and/or days may be needed, determined by business need.

Normal office environment. Noise level moderate to low.

Preferred/required education:

• High school diploma or equivalent required
• Bachelor's degree or equivalent combination of training, education and experience preferred

Preferred/required experience:

• Minimum of two years as an administrator in an office setting required
• Two years' experience in an administrative support role in a medical/graduate medical education setting preferred

Essential functions:

• Executes a variety of administrative functions relative to the application request and check-in processes of visiting learners including: medical students, shadowers, observing physicians and/or rotating residents. This involves confidential and sensitive school transcripts, medical histories and malpractice issues.
• Maintains applications/evaluations/grades in confidential files. Compiles student packets and orients students on the first day of the rotation. Assists in the development of student schedules. Assembles student rotation evaluations at the end of the student rotations and prepares final evaluation for preceptor or designee.
• Collects and prepares student, shadower, observer and/or rotating resident rotation requests in a timely manner for the monthly meeting of the GMEC to review and approve. Builds and maintains relationships that benefit Valleywise Health with coordinators from medical schools.
• Answers students' questions and/or defer to the appropriate department.
• Provides support to department residency coordinator with accomplishing the required tasks of the residency program.
• Maintains and updates databases including VSAS, E*Value, and New Innovations.
• Coordinates educational conferences for the residency program including, but not limited to, coordinating speakers, reserving space, ordering food, setting up computer and projector, and monitoring attendance. Preparing and compiling necessary materials. Maintaining and updating monthly department conference schedule.
• Provide additional support to the department(s), to include answering phones, copy, file, fax, distribute mail, order food, and reserve rooms on meeting room manager.
• Cross train on other department administrative coordinator functions.

• Other duties as assigned.

Role-specific knowledge, skills, and abilities:

• Excellent verbal and written communication skills
• High level of time and project management skills
• Ability to work independently but also take direction well.
• Excellent attention to detail.
• Skilled problem solver and critical thinker.
• Maintain an active fingerprint clearance card through department of public safety.
• Maintain a valid driver's license and motor vehicle record in good standing.
• Maintain vehicle insurance coverage in accordance with the state minimum required limits.
• Exhibit computer proficiency in Microsoft Office Suite (Ex: Word, Excel, and Outlook).