LAWA - Administrative Assistant II

Administrative Assistant II

Pacific Pros is seeking an Administrative Assistant II for Construction Projects to be a representative for Los Angeles World Airport (LAWA).

Work Location: Candidates must be local for this position.

Region: Los Angeles, CA

Status: Full-time Hybrid. Opening: April 2026, Immediate Working Hours: TBD, typical dayshift is 8:00am 5:00pm M-F

Position Description Summary

The position will provide administrative support to The Development Group Cost Accounting Team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed.

Essential Job Duties

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor.
• Perform various administrative, clerical, data collection, data entry, and report writing tasks.
• Receive direction from immediate supervisor in completing non-routine assignments.
• Gather statistics and general data; review and combine this information into established reports for use internally.
• Scan documents and reports as required.
• May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
• Distribute reports as directed by immediate supervisor.
• Originate correspondence and reports not requiring the personal attention of immediate supervisor.
• Prepare general correspondence and maintain general files.
• Answer telephone, take and relay messages, screen callers and direct calls accordingly.
• Receive, sort, and distribute mail.
• Maintain an organized workspace by keeping documents and supplies properly stored.
• Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders.
• Perform other responsibilities associated with this position as may be appropriate.

Hardware/Software Knowledge

• Proficiency in Microsoft Office Suite of software is required.
• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software is required.

Professional Experience Level/Other Qualifications

• Good written and oral communication, organizational, and interpersonal skills are required.
• A working knowledge of TDG policies and procedures is preferred.
• Self-starter, multi-tasker.
• Ability to bring assignments to completion independently.
• Ability to work in a high volume, dynamic team environment.
• Proven record of accomplishments of office administration.
• Prolog experience.
• Flexible attitude to changing conditions.
• Accountable and dependable to follow through with tasks/project.

Minimum Education/Training

• High school diploma (or equivalent) and five years or more of relevant work experience.

Element-Specific Requirements/Notes

• May assume other duties as required/needed.
• This position offers a hybrid/telework schedule. Telework Monday and Friday. Onsite Tuesday, Wednesday and Thursday. Please refer to LAWA's Pilot Policy for details.

Compensation: $24.00 - $28.00 per hour Pacific Pros is a privately-owned company specializing in construction management, engineering, inspection, support services and project management in public works, focusing on heavy civil construction, transportation, sea port and airport projects.