Administrative Assistant II

Administrative Assistant II

Location: Vaccination Status + Booster Status ***** Don't note on Resume*** Campus: Radiation Oncology • Job Title: Administrative Assistant II • Number of Needs: 1 • Reason for need: transition period between Dept. Administrator, the surge in workload due to recruitment work • Duration of Assignment: Temp to hire, based on performance • Is there a possibility to extend the assignment? yes • Target Start Date: ASAP • Will this position be virtual or onsite?: 100 % on-site • USC Address where work is being performed: HSC Dept. of Radiation Oncology, 1441 Eastlake Ave, Los Angeles, CA 90033 • Will this position require driving on the job? No • Will workers have direct patient contact? No • Are any COVID mandates in place?: Yes, universal masking • Parking/Cost: 4/day • Range:#####-#####/hour • Bill Rate Range: #####-#####/hour • Markup: 31.5% • Dress code: Business attire Working days/hours: 40 hours per week position ONSITE, Monday through Friday. 7:30am-4:30pm or 8AM - 5PM • Manager Name: Dr. Eric Chang, Edward Diaz, Shane Taylor (Stefano Mauro) • Timecard Approver: Edward Diaz, Shane Taylor • Interview Method (in person/video): In person & video Must Have's: High School Diploma, College Degree highly preferred**** Worked in the administrative unit of a complex academic medical center environment or medical school, or medical staff office. Ideally has experience supporting physician faculty or physician leaders like a vice chair, division chief, section chiefs Microsoft word, PowerPoint, teams, coordinating Teams or Zoom meetings. Familiarity with Qgenda, Concur, Workday, Aria & Adobe Acrobat. experience with purchasing office supplies, filling out expense reports, process reimbursements, create travel itineraries, hosting and managing visiting professors either virtually or on-site, manage the recruitment schedule of new faculty physicians. • Scheduling meeting appointments • answer telephone calls • scheduling recruitment interviews • preparing correspondences: memos, letters • scheduling locums physician coverage • on-boarding new physicians with orientation schedules • handling physician credentialing application paperwork for new hospitals • experience working with Hospital medical staff credentialing applications Campus - Non-Clinical Onboarding (CAN START PENDING CRIMINAL IF DRIVING OR HANDLING CASH IS NOT INVOLVED) • Background • Social Security Trace • 7 year worked and lived found by SSN • County Criminal F&M - 7 year • Federal Criminal - 7 year • Widescreen Plus National Criminal Search • National Sex Offender Registry • Application • Temporary Work Agreement • Harassment & Discrimination Pamphlet ON-CAMPUS: COVID 19 vaccination requirements: • Proof of full COVID 19 Vaccination + Booster (s) • Minimum timeframe — Six (6) months after your primary series, either a second dose of Pfizer or Moderna; two (2) months after receiving a Johnson & Johnson single dose. Ages 16 and older. • You will have a 30-day grace period to receive your booster after your primary series. • If you completed the Pfizer or Moderna primary series, you are required to receive a booster no later than seven (7) months after your second dose. • If you completed the Johnson and Johnson single dose, you are required to receive a booster no later than three (3) months after your single dose. MEDICAL/RELIGIOUS-TESTING OPTION: • Unvaccinated individuals with previously approved medical or religious exemptions may retain an exemption from the booster requirement.