Admin Assistant

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Part of a nationwide family of Continuing Care Retirement Communities is seeking an Administrative Assistant. This position is responsible for providing a wide variety of administrative duties to support the campus.

In this role, the Administrative Assistant will:

• Support various departments as needed, including preparation of greeting cards, photocopying, key requests, invoicing, filing, etc.
• Complete computer assignments which may include preparation of mailings, invoices, mailing lists, memos, and correspondences.
• Regular updating assistance for resident electronic medical records and assist in the annual updating of resident information
• Maintain inventory of office supplies and distribution, keeping a list of supplies to be ordered and keeping the copier supplies in order for residential and healthcare.
• Provide support for administrative and large community events.
• Provide support for administrative meetings by coordinating meetings, setting up meetings, and taking meeting notes.
• Maintain campus contracts and certificates of Insurance & update as necessary
• Create processes and procedures for administrative functions and in a common database.
• Routine filing of resident information.
• Process invoices for final administrative approval
• Oversee large copy projects.
• Provide support for reception desks.
• Fill in as needed for Receptionist for meetings, lunch breaks or other circumstances.
• Provide technological training and support to Concierge on the various software applications and office equipment.
• Provide training and support for new initiatives and new receptionists.
• Special projects as assigned by the administration office.

The ideal candidate will have:

• High school education or equivalent.
• One year of related office experience providing clerical or administrative support.
• Experience in healthcare setting.
• Highly organized, detail oriented with excellent interpersonal and communication skills both verbal and written in English.
• Ability to remain calm in an emergency situation.
• Complete confidentiality when circulating general information
• Proficient Microsoft Office Suite.
• Must be able to deal tactfully with staff, residents, family members, visitors and general public and have an interest in and desire to work with older adults.

Compensation Pay Range:

$22.00 - $25.00 per hour

A reasonable estimate of the pay range for this position is $22.00 - $25.00 per hour. There are numerous factors taken into consideration in determining the actual offered rate of pay, including but not limited to: job-related qualifications, experience, skills, education, geographic location, and consideration of internal and external equity.

For full time employees, we offer a generous benefits package that includes:

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Paid Time Off (PTO) & six paid holidays
• 403(b) with a 3% employer match
• Fitness center use at most facilities.
• Various voluntary benefits:
• Life, AD&D
• Tuition assistance and scholarships
• Employee assistance program
• Legal services, home/auto insurance, discount purchasing program
• Pet Insurance