Fair Office Assistant

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Summary

Summary: Under direct supervision of the Office Manager, provides clerical support to the Fair Manager. Provides support such as typing, filing, record keeping and receptionist work.

Essential Job Functions

Essential Job Functions : (Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

• Supports clerical duties such as typing, filing, record keeping and answering phones.
• Greets the public, as needed.
• Assists in processing pre-fair reports and entering results, coordinating awards and prizes.
• Assists in the processing of premium checks.
• Assists with accurate input of exhibitor entries and information.
• Assist guests in the absence of Fair Manager.
• Assists with the nightly Fair Events
• Assists with setup and maintenance of the Vendors
• Provides support for all Superintendents.

Qualifications

Knowledge and Skills:

• Knowledge of administrative/clerical practices and processes.
• Knowledge of excel, word and events management software.
• Knowledge of standard office software applications.
• Knowledge of standard office equipment
Knowledge of basic record keeping and data-entry
• Skill in performing general administrative support functions.
• Skill in the ability to work in a team environment.
• Skill in the ability to manage multiple tasks and requirements simultaneously.
• Skill in providing customer service assistance in person and by telephone/email.
• Skill in effectively interacting with the general public and other relevant parties.
Skill in preparing and maintaining correspondence, reports, records, documentation and files.
• Minimum Qualifications:
• High School Diploma or equivalent; one year of office clerical support experience; or equivalent combination of education, training and experience. Must possess a valid driver's license with an acceptable driving record. Must be fully available during the Fair, some weekends and evenings.