Payroll Specialist

Job Description

Job Description

We are looking for a Payroll Specialist to join a healthcare organization in Torrance, California on a Contract basis. This role supports payroll and people operations by managing compensation data, maintaining accurate employee records, and delivering dependable reporting for internal stakeholders. The position is ideal for someone who brings strong payroll experience, sharp analytical skills, and a high level of discretion when handling sensitive employee information.

Responsibilities:
• Administer payroll activities from data review through final validation to help ensure employees are paid correctly and on schedule.
• Maintain employee information in ADP Workforce Now and related digital files, including updates to compensation, status changes, and personal records.
• Investigate payroll variances, correct discrepancies, and coordinate with system support teams when technical issues affect payroll accuracy.
• Develop and update Excel-based trackers and reports to monitor payroll activity, HR metrics, and audit-ready records.
• Produce payroll summaries, data exports, and supporting documentation for leadership review and operational decision-making.
• Review onboarding paperwork for completeness and accuracy so new employee records and pay details are properly established.
• Respond to employee questions regarding pay, tax forms, deductions, and related HR matters in a clear and thorough manner.
• Support offboarding activities by coordinating final pay processing and preparing required benefits-related documentation.
• Assist with benefits administration by helping complete enrollments for new hires and qualifying life events within required timelines.
• Protect confidential payroll and personnel information while escalating material errors or concerns to People Operations leadership as needed.• Bachelor’s degree in a related field or equivalent practical experience in payroll, HR, or benefits administration.
• At least 2 years of hands-on payroll processing experience, including full-cycle payroll responsibilities.
• Experience working with ADP Workforce Now or the ability to become proficient quickly based on prior payroll system knowledge.
• Advanced Microsoft Excel skills, including formulas, pivot tables, and basic data reconciliation.
• Demonstrated accuracy in data entry, recordkeeping, and payroll review within deadline-driven environments.
• Experience supporting multi-state payroll and payroll operations for larger employee populations is strongly preferred.
• Strong written and verbal communication skills with the ability to handle employee inquiries professionally and discreetly.