Studio Coordinator

Your Role Located in the heart of San Francisco’s Financial District, this role supports a team of industry‑leading designers and architects at Gensler’s San Francisco office. As Studio Coordinator, you will provide administrative and operational support, ensuring smooth day‑to‑day operations of projects and teams. What You Will Do Provide comprehensive administrative support to Principals, including calendar management, meeting coordination, travel arrangements, expense reporting, and professional correspondence. Partner with the Studio Director to Support studio operations, organizing studio meetings, preparing staffing reports, tracking financials and PTO, and assisting with proposals and presentations. Serve as a key communication hub, managing daily interactions with internal teams, clients, consultants, vendors, and business partners. Coordinate meetings and conference room logistics, including scheduling, setup, agenda preparation, minutes, and follow‑ups. Support project start‑up activities such as contracts, proposal documentation, work authorizations, project directory setup, file‑sharing platforms, and project number creation. Assist during early project phases through consultant coordination, document management, print coordination, tracking logs, spreadsheet maintenance, and preparation of team materials and communications. Coordinate file sharing, print management, logging RFIs and submittals, and QA/QC documentation during construction documentation and administration phases. Assist with project close‑out activities, including documentation archiving and punch list coordination. Contribute to studio culture by coordinating retreats, outings, milestone celebrations, and team events. Support office‑wide initiatives and events, including planning, setup, and production as needed. Provide cross‑team support, including coverage for other coordinators, reception assistance, and team zone management. Qualifications 5+ years of experience in an administrative capacity, preferably in the AEC industry. Advanced proficiency in Microsoft Office; experience with Adobe Creative Suite, particularly InDesign, is highly desirable. Demonstrated expertise managing multiple complex Outlook calendars for senior leadership. Proven ability to coordinate multi‑leg, high‑touch travel and expense management. Exceptional attention to detail, organizational excellence, and technical competency. Highly adaptable and proactive, able to set priorities, take ownership of tasks, and deliver results with initiative and follow‑through. Experience managing multiple projects or assignments simultaneously in a fast‑paced, high‑volume environment. Outstanding communication, interpersonal, and relationship‑building skills; able to interact professionally with all levels of leadership, clients, consultants, and partners. Familiarity with web‑based conferencing and telecommunication platforms. Willingness to support occasional overtime to meet project and studio priorities. Compensation The base salary range is estimated between $32.50 – $38.95 per hour (approx. $67,600 - $81,016 per year) plus bonuses and benefits, contingent on relevant experience. EEO Statement We are proud to be an equal‑employment‑opportunity and affirmative‑action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email View email address on click.appcast.io. #J-18808-Ljbffr