Real Estate Practice Assistant

Practice Assistant A well-established law firm is seeking a Practice Assistant for its Fort Lauderdale, FL office. This position will provide administrative and legal support to attorneys and other professionals within the Real Estate Practice Group. The position follows a hybrid work schedule, with the opportunity to work remotely up to two days per week after the first month of employment. Essential Duties and Responsibilities: Provide day-to-day administrative and legal support to attorneys and other members of the Real Estate Practice Group. Possess a working knowledge of real estate transactions and related legal terminology. Prepare, revise, proofread, and format correspondence and real estate-related documents. Collaborate with real estate paralegals to track outstanding items and critical dates, helping ensure the efficient management and progression of transactions. Conduct research using public records databases, including corporate records and other sources as requested by attorneys. Manage attorney calendars and schedule meetings, conference calls, and other appointments. Run conflict checks, prepare engagement letters, and assist with opening new clients and matters within the firm's onboarding system. Assist with the coordination of events, seminars, conferences, and other activities as needed. Organize and archive documents and emails within document management systems according to established naming protocols and firm policies. Maintain accurate and up-to-date electronic and physical files. Input and manage attorney time entries and related reports using firm systems. Coordinate travel arrangements. Prepare and submit expense reports. Assist with billing, attorney time, and proforma review. Work with attorneys and paralegals to understand client needs, support client satisfaction, and communicate with clients and other real estate professionals as directed. Coordinate with internal document services teams on larger legal document projects. Handle confidential client and firm information with professionalism and discretion. Anticipate attorney needs, identify potential issues or missing information, and proactively follow up to keep matters moving forward. Perform additional duties and projects as assigned. Required Experience and Key Competencies: 5-10 years of legal assistant experience, preferably supporting a real estate practice. Strong proofreading and document preparation skills. Excellent oral, written, and interpersonal communication skills. Strong organizational skills with exceptional attention to detail, initiative, and follow-through. Positive, team-oriented attitude. Ability to work independently, efficiently, and confidentially while balancing assignments and workflow for multiple busy attorneys and meeting time-sensitive deadlines. Proficiency with Microsoft Word, Outlook, Excel, PowerPoint, Teams, Zoom, and other computer software and document management systems. Benefits: Hybrid work schedule Paid time off Paid holidays Wellness programs Caregiving assistance Employee assistance resources Professional development and online learning resources Medical, dental, and vision insurance 401(k) program Retirement savings benefits