Financial Administrator

Job Description

Job Description

Financial Administrator (Bookkeeping & Payroll)

Maitri OBGYN | Burlington, VT
Hybrid (Approximately 4 hours onsite weekly, remainder remote)
Part-Time | 12–16 Hours per Week
Compensation: $25–$30/hour, depending on experience

Maitri OBGYN is an independent, patient-centered women's health practice rooted in compassionate, whole-person care. We are committed to creating an exceptional experience for every patient while fostering a collaborative, supportive environment for our team.

We're looking for a Financial Administrator who brings the same level of care, accuracy, and dedication to the behind-the-scenes work that keeps our practice running smoothly. You'll work closely with our COO and leadership team to ensure our financial operations are organized, accurate, and efficient—allowing our providers to focus on delivering outstanding care.

Because we are a mission-driven women's healthcare practice, we're looking for someone who is genuinely passionate about supporting women's health. While this is not a patient-facing role, your work directly impacts our ability to provide exceptional care to the women and families we serve. We value team members who believe in our mission and are excited to contribute to an organization dedicated to improving women's health.

This position offers significant flexibility and is ideal for someone seeking meaningful part-time work with a mission-driven organization. While most responsibilities can be completed remotely, we anticipate approximately 3–4 hours onsite each week to support deposits and other financial operations.

• Receive, code, and route invoices to the appropriate general ledger account and approver.

• Obtain required approvals for invoices and employee expense reimbursements.

• Verify invoice accuracy and supporting documentation.

• Enter invoices into QuickBooks (or similar accounting software) and process approved payments.

• Prepare and distribute checks for approved disbursements.

• Maintain organized vendor files and supporting financial documentation.

• Reconcile vendor statements and resolve discrepancies promptly.

• Deposit cash and checks according to established procedures.

• Reconcile monthly credit card transactions.

• Record ACH deposits accurately and on schedule.

• Record deposits and cash receipts in QuickBooks while maintaining proper supporting documentation.

• Process and submit bi-weekly payroll accurately and on time.

• Maintain payroll records and supporting documentation.

• Coordinate payroll changes, employee updates, and timekeeping corrections with leadership.

• Ensure payroll activities comply with company policies and applicable payroll regulations.

• Develop, monitor, and report on key performance indicators (KPIs).

• Analyze financial and operational metrics to support leadership decision-making.

• Identify opportunities to improve financial performance and operational efficiency.

• Prepare reports and supporting financial information for leadership and partner meetings.

• Bachelor's degree in Accounting, Finance, or a related field preferred.

• Minimum of 2 years of experience in bookkeeping, accounting, accounts payable, payroll administration, or financial operations.

• Experience using QuickBooks or similar accounting software strongly preferred.

• Experience supporting a healthcare, medical, or professional services organization is a plus.

• Proficient with Microsoft Excel and Microsoft Word.

• Passionate about women's health and excited to contribute to a mission-driven organization that provides compassionate, patient-centered care. You understand that your work behind the scenes directly supports exceptional patient outcomes.

• Self-motivated and able to work independently while collaborating with a close-knit team.

• Highly organized with exceptional attention to detail.

• Strong written and verbal communication skills.

• Excellent time management skills with the ability to prioritize competing responsibilities.

• Takes pride in producing accurate, high-quality work with integrity, accountability, and professionalism.

• $25–$30/hour , based on experience and qualifications.

• Flexible part-time schedule.

• Hybrid work environment with limited onsite hours.

• Meaningful work supporting an independent women's healthcare practice.

• Opportunity to help build and improve financial processes within a growing organization.

• Collaborative, supportive, mission-driven team where your contributions make a visible impact.

• The opportunity to be part of a practice that is passionate about improving the health and well-being of women and families throughout the community.

Maitri OBGYN is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace where every employee is respected and valued. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Maitri OBGYN complies with all applicable federal, state, and local employment laws, including the Vermont Fair Employment Practices Act, the Americans with Disabilities Act (ADA), and the Fair Labor Standards Act (FLSA).

This job description is intended to describe the general nature and level of work performed and is not intended to be an exhaustive list of all responsibilities, duties, or qualifications. Responsibilities may change as business needs evolve.