Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist is responsible for overseeing day-to-day accounts payable operations while ensuring accuracy, timeliness, and compliance with company policies. This role serves as a subject-matter expert and lead point of contact for invoice processing, vendor relations, expense reporting, and month-end close activities, while also supporting process improvements and mentoring AP staff.

Responsibilities:

• Review, verification, and approval of vendor invoices and check requests
• Ensure proper coding and accurate entry of invoices into the accounting system
• Oversee weekly check runs, ACH, and electronic payment processing
• Review, approve, and resolve employee expense reports
• Credit card coding & review of credit card template
• Reconcile accounts payable transactions and resolve discrepancies promptly, including sales tax
• Monitor vendor accounts to ensure timely and accurate payments
• Maintain accurate vendor master files and documentation
• Serve as primary point of contact for vendor inquiries and issue resolution
• Assist with month-end, quarter-end, and year-end close activities
• Support audits by providing documentation and responding to auditor requests
• Perform additional duties and projects as assigned

Required Qualifications:

• High school diploma or GED required
• Minimum of 5 years of progressive accounts payable experience
• Strong proficiency with Microsoft Excel, Word, and Outlook
• Solid understanding of invoice processing, payment cycles, and AP controls
• High level of accuracy, organization, and attention to detail
• Ability to manage multiple deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Ability to handle vendor interactions professionally and resolve conflicts

Preferred Qualifications:

• Associate or Bachelor's degree in accounting, Finance, or related field
• 7+ years of accounts payable experience in a mid- to large-size organization
• Experience with sales tax in multiple jurisdictions
• Experience with Microsoft products, Excel; Outlook
• Experience with ERP or accounting systems (e.g., Oracle, SAP, NetSuite, Workday, or similar)
• Experience supporting audits and financial close processes
• Familiarity with process improvement or AP automation initiatives

Physical Demands:

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

Working Conditions:

In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

Additional Information:

• Compensation: $50,000 - $60,000
• Working Hours: This position generally works Monday- Friday, overtime and on call when necessary
• Benefits:
  • Medical
  • Dental
  • Vision
  • Flexible Spending Accounts
  • 401K w/ company match
  • Life/AD&D/LTD
  • Paid Vacation/Sick/Holidays
  • Employee Assistance Program
  • Pet Insurance

Equal Employment Opportunity Statement This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.