Executive Assistant

Richemont, one of the world leaders in the luxury sector, has various Houses specializing in jewelry, watches and high-end accessories.Each Maison proudly embodies a tradition of style, quality and craftsmanship and Richemont strives to preserve the heritage and identity specific to each of them.At the same time, we are committed to innovating and designing new products in line with the values of our Houses, through a process of permanent creativity.

YOUR MISSION

Provide comprehensive administrative support to Senior Executive(s) ensuring smooth and efficient operation of their daily activities. Manage complex calendars, scheduling meetings, appointments, and conference calls, proactively resolve conflicts and ensure optimal time management. Coordinate and manage all aspects of travel arrangements, including flights, accommodation, transportation, and visa requirements. Prepare and process expense reports accurately and in a timely manner. Process and manage leave requests for direct reports. Manage vendors creation and extensions, purchase orders (POs), track invoices, and reconcile expenses, ensuring accurate record-keeping. Organize and maintain files, records, and documents. Monitor deadlines on projects or meetings for department. Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and clarity. Handle sensitive and confidential information with the utmost discretion and integrity, maintain confidentiality and discretion in all interactions. Coordinate meetings, workshops, Market/sites visits, and other events, including venue selection and booking, organization of necessary rooms and IT support, catering arrangements, preparation of materials, and logistical support. Budget definition and follow-up of the coordinated events. Screen and prioritize communications, escalating urgent matters as needed. Ensure good information flow, acting as a primary point of contact and liaison between the Director and internal/external stakeholders. Support other EAs within Group with large events coordination. Act as a back-up during other EAs absences. Contribute to a positive and productive work environment.

HOW WILL YOU EXPERIENCE SUCCESS WITH US?

Previous experience as an Executive Assistant supporting senior executives required Fluency in English and French, including excellent communication skills, both verbal and written Excellent organizational skills, attention to detail, and a strong sense of responsibility Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and SharePoint. Must be digitally savvy and comfortable using various technology platforms Proven ability to handle sensitive information with discretion and maintain confidentiality Proactive and resourceful with a strong problem-solving mindset, able to anticipate needs and take initiative Ability to build strong professional relationships with colleagues at all levels Adaptable to shifting priorities and deadlines in a fast-paced environment, with the ability to remain calm and focused under pressure Excellent interpersonal skills and a collaborative approach to teamwork.

WHAT MAKES OUR GROUP DIFFERENT?

Our true power does not lie in our similarities but in the rich diversity of our arts, cultures, and human skills, as well as our specific ability to foster untapped potential. We value freedom, collegiality, loyalty, and solidarity. We foster empathy, curiosity, courage, humility, and integrity. We care for the world we live in. #J-18808-Ljbffr Dormont Manufacturing Co