Accounting Supervisor

Accounting Supervisor & Billing Specialist

Location: Buchanan, NY

Salary: $75,000–$85,000

Schedule: Monday–Friday, 8:00 AM–4:00 PM or 9:00 AM–5:00 PM

Work Arrangement: On-Site | Full-Time, Permanent

About the Opportunity

Our client is a well-established, family-owned environmental and wastewater services company that has served the Hudson Valley for more than 50 years. With a close-knit team and a strong commitment to employee loyalty, flexibility, and recognizing hard work, the company offers an opportunity to make a meaningful impact in a hands-on accounting role.

The Accounting Supervisor & Billing Specialist will oversee billing, bookkeeping, payroll, and financial administration across multiple service divisions. Working directly with ownership, this person will take responsibility for day-to-day accounting operations while supporting municipal bids, permits, and regulatory reporting.

This is an excellent opportunity for a self-starter who enjoys working independently, managing multiple priorities, and taking ownership of the accounting function.

Key Responsibilities

Billing & Accounts Receivable

• Prepare and process customer invoices for septic, sewer, drain, and related services.
• Review completed work orders, service tickets, and supporting documentation to ensure billing accuracy.
• Enter customer check and credit card payments into QuickBooks and apply them to the appropriate accounts.
• Prepare and distribute monthly customer statements.
• Monitor outstanding invoices, follow up on balances, and resolve billing discrepancies and payment issues.

Bookkeeping & Financial Administration

• Maintain accurate financial records and enter and categorize transactions in QuickBooks.
• Reconcile monthly bank statements and monitor business checking accounts.
• Investigate discrepancies, unauthorized transactions, and other financial irregularities.
• Prepare routine financial reports and provide accounting information to management.

Payroll Administration

• Process weekly payroll accurately and on time.
• Verify time records and maintain payroll documentation, hours, and deductions.
• Assist with payroll tax filings and reporting as needed.

Bids, Compliance & Office Administration

• Work directly with ownership to prepare and submit municipal project bids.
• Coordinate truck registrations, permit applications, and state reporting requirements.
• Support general administrative and financial tasks to keep operations running smoothly.

Qualifications

Required

• Strong working knowledge of QuickBooks Desktop .
• Good Microsoft Excel skills.
• Experience with customer billing, accounts receivable, bank reconciliations, and payroll processing.
• Strong organizational skills and exceptional attention to detail.
• Self-motivated, dependable, and comfortable working independently.
• Ability to manage multiple responsibilities while maintaining accurate records.

Preferred

• QuickBooks Online experience; the company plans to transition from Desktop to Online.
• Experience preparing bids or working with municipal or government contracts.
• Background in field services, construction, trades, or a similar operations-focused business. Industry experience is not required.

Compensation & Benefits

• Salary : $75,000–$85,000 annually.
• Three weeks of paid vacation.
• 401(k).
• Health insurance with an employer contribution.
• Dental and vision insurance.
• Life insurance.
• Flexible start time, with a choice of 8:00 AM–4:00 PM or 9:00 AM–5:00 PM.
• Supportive, family-owned work environment where initiative and performance are valued.

Interview Process

1. Initial conversation with the recruiting team.
2. Virtual interview with the hiring team.
3. On-site interview with ownership.