Office Assistant/ Coordinator
Mindlance
Office Administrative Assistant
International e-commerce company located in Seattle, WA is looking for a full-time office administrative assistant for our office. We're looking for an energetic, motivated, and reliable team member who is willing to roll up their sleeves and join a jack-of-all-trades Admin team. Some specific things you'll work on:
- Oversee reception desk and lobby: shipping and receiving; visitor management; welcomes and directs employees and guest.
- Assist logistics such as escorting vendors, daily catering, mail distribution, office/team event.
- Maintain filing system, both electronic and physical (filling & scanning).
- Maintain overall office appearance and functionality by interfacing with various vendors and building engineers.
- Assist with meeting coordination to include, scheduling, inviting, arranging follow up for various vendor meeting (catering, janitorial, maintenance).
- Monitor equipment such as printer, coffee, water and ice machines, refrigerators, beverage coolers.
- Assist in space management: move, seat assignment, furniture reconfiguration.
- Assist in sending maintenance schedule communication emails.
- Prepare communications such as monthly newsletters, office events.
- Support in onboarding and offboarding
- Coordinate with the Onboarding Team for upcoming new hires.
- Prepare desks for new hires and remove personal belongings for any terminations.
- Set up New Hire Monday Breakfast.
- Office inventory management: kitchen, stationery, janitorial, first aid
- Check inventory and order snacks/drinks/kitchen/restrooms & stationary essentials.
- Re-stock and organize all office supplies.
- Support in various ad hoc tasks: preventive maintenance inspections, answers telephones and direct calls to appropriate staff of takes messages; responds to administrative inquires and questions.
Basic Qualifications:
- Fluent in English
- Quick learner
- Product stocking experience and food handling experience
- High School Graduate
- Experience in Microsoft 365 applications preferred
EEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."
MindlanceVacancy posted 1 day ago
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