Facilities and Operations Coordinator

Position Details Position Information Posting date 10/14/2026 Closing date Open Until Filled Yes Position Number 1011584 Position Title Facilities and Operations Coordinator Hiring Range Minimum Please inquire. Hiring Range Maximum Please inquiry. Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule Location of Position Hanover, NH Remote Work Eligibility? Onsite only Is this a term position? No If yes, length of term in months. n/a Is this a grant funded position? No Position Purpose Assists in the day-to-day coordination of athletics facilitiesoperations and event management functions. Supports facilityoperations, building manager oversight, event logistics,operational follow-up, access coordination, and departmentaladministrative support while contributing to a positive andefficient operational environment. Supervises building managersresponsible for supporting the daily operation and readiness ofassigned athletics facilities. Required Qualifications Education and Yrs Exp Bachelors plus 2-3 years' experience or equivalent combination ofeducation and experience Experience At least 2 years of experience in coordinator, facilitiesoperations or event management, or a combination of both Proven track record of successfully managing multiple projectsand tasks simultaneously Experience working in a fast-paced, dynamic environment Skills Strong organizational and communication skills Ability to work effectively with diverse groups, includingstaff, students, and external partners Ability to prioritize tasks, manage time, and meetdeadlines Ability to manage budgets and track expenses Physical ability to lift, carry, and move supplies andequipment as needed Strong attention to detail and problem-solving skills Ability to think critically and make sound judgments Strong customer service skills, including ability to handleconflicts and complaints Ability to work independently and as part of a team Strong time management and prioritization skills Technical Skills Proficiency in Microsoft Office (Word, Excel, PowerPoint,Outlook) Basic knowledge of facilities management software (e.g.,maintenance tracking, inventory management) Other Availability to work flexible hours, including evenings,weekends, and holidays Ability to handle emergency situations, including injuries andweather-related issues Preferred Qualifications Certifications/Licenses First Aid/ CPR certification (or willingness to obtain) Basic Life Support ( BLS ) certification (or willingness toobtain) Familiarity with OSHA regulations and safety protocols Other Bachelor’s degree in a related field (e.g., facilitiesmanagement, event management, hospitality) preferred Familiarity with event management software and systems (e.g.,ticketing, scheduling) Basic knowledge of facilities management principles, includingmaintenance, upkeep, and safety protocols Familiarity with event management software and systems (e.g.,ticketing, scheduling) Department Contact for Recruitment Inquiries Mariruth Graham Department Contact Phone Number View phone number on click.appcast.io Department Contact for Cover Letter and Title Alan Reed, Associate Athletic Director for Faciltiies andOperations Department Contact's Phone Number Equal Opportunity Employer Dartmouth College is an equal opportunity employer under federallaw. We prohibit discrimination on the basis of race, color,religion, sex, age, national origin, sexual orientation, genderidentity or expression, disability, veteran status, marital status,or any other legally protected status. Applications are welcomefrom all. Background Check Employment in this position is contingent upon consent to andsuccessful completion of a pre-employment background check, whichmay include a criminal background check, reference checks,verification of work history, conduct review, and verification ofany required academic credentials, licenses, and/or certifications,with results acceptable to Dartmouth College. A criminal convictionwill not automatically disqualify an applicant from employment.Background check information will be used in a confidential,non-discriminatory manner consistent with state and federallaw. Is driving a vehicle (e.g. Dartmouth vehicle or off roadvehicle, rental car, personal car) an essential function of thisjob? Yes Key Accountabilities Facilities Operations Conducts quality control walkthroughs of athletics facilities toensure proper function, cleanliness, and operationalreadiness. Supervises building managers responsible for supporting the dailyoperation, monitoring, and readiness of athletics facilities. Coordinates building manager schedules, assignments, training,and day-to-day work expectations. Serves as a resource for building managers in addressing routinefacility issues, operational questions, and established facilityprocedures. Assists with basic work order coordination, operationalfollow-up, and tracking. Supports coordination of office moves and operational logisticswith campus partners. Supports access control administration, including keydistribution, card access coordination, and event unlocksupport. Assists with operational inventory tracking and departmentalsupply coordination. Oversees mailroom operations and departmental packagedistribution processes. Assists with maintaining organization and operational readinessof shared departmental spaces. Percentage Of Time 55 Event Management Serves as a primary event manager for multiple home varsitycontests. Directs, supervises, and coordinates all facets of athleticsevent management with input from their supervisor(s) whileoverseeing event management staff. Coordinates game day staff, including officials and coaches, toensure adequate personnel for game operations and to supportvisiting teams. Supports the implementation of policies and procedures thatcontribute to high-quality varsity athletics events for both theparticipants and spectators. Works with head coaches to understand home events’ needs andpreferences. Ensures proper facility and equipment set-up for events. Coordinates and helps execute special DCARD events, including butnot limited to, AD’s BBQ, Celebration of Excellence, Holiday Party,All-Staff meetings, DAAB meetings. Coordinates with event workers to ensure responsibilities areclear and duties are performed properly. Handle on-site operational issues and emergencies, includingweather issues and crowd management, and serves as a liaison withDartmouth Safety and Security and Hanover Police whenapplicable. Percentage Of Time 35 Administrative & Departmental Support Assists with administrative tracking, operational documentation,facility records and departmental support efforts. Supports Facilities & Operations projects, initiatives, andoperational follow-up as assigned. Demonstrates a commitment to professionalism, inclusion, andcollaboration through actions and communication with others. Performs other duties as assigned. Percentage Of Time 10 Demonstrates professionalism and collegiality through actions,interactions, and communications with others appropriate to an environment that is welcoming to all. Performs other duties as assigned. #J-18808-Ljbffr Dartmouth College