Accounts Payable Specialist

What's the Short Version?

The Accounts Payable Specialist ensures the accurate and timely processing of vendor invoices and credit memos in compliance with company policies and procedures, shipping documentation, payment requirements, and respective tariffs or/duties requirements of the country of origin.

What Will You Be Doing?

• Process weekly vendor payments via ACH, wire, and EDI.


• Verify coding, approvals, and supporting documentation before input into the ERP system and perform D365 3-way matches.


• Answer payment timing, terms, and review shipping schedules to determine payment due dates from vendor inquiries.


• Fully understand all aspect of invoicing including follow-up on debit/credit memos based on existing and future vendor shipments to avoid potential over-payment.


• Establish and maintain a positive and effective relationship with the business managers from other departments in a professional manner to proactively identify/resolve issues that may hinder our timely and accurate payment/procurement process.


• Provide various payment and vendor set-up information to the business managers and corresponding management team, to effectively manage our international vendor management/relationship.


• Perform other duties as assigned.


• Comply with all policies and standards.

What Are We Looking For?

• 4-6 years of progressive accounts payable experience; full cycle AP and international import/export experience preferred.


• Experience with large ERP systems, Microsoft D365.


• Strong organization and communication skills, customer service and results orientation.


• Ability to work as a cooperative and collaborative member of a professional team.


• Ability to handle a fast-paced environment while maintaining accuracy.


• Knowledge of basic bookkeeping concepts, accruals, debit/credit journal entries, and Incoterms and Commercial documents.


• Accurate 10 key by touch.

What's Our Offer?

Salary Range: You`ll earn between $25.00 - $34.86 on an hourly basis, depending on experience.

Bonus: You`ll be eligible for an annual discretionary bonus up to 5% of base salary.

Paid Time Off: You`ll accrue paid time off on a weekly basis based on hours worked up to 112 hours per year to start. Employees also receive 8 paid holidays and 1 paid family day off.

Additional Benefits:

• Comprehensive medical, dental, and vision benefits


• 401k plan and matches $1 for $1 up to 4% of earnings, matched & vested at every pay cycle


• Life insurance


• Short/long-term disability coverage


• Paid maternity/paternity leave


• Pet insurance

What Should You Expect?

Hybrid: While performing the duties of this job, the employee is regularly required to sit; reach with hands and arms and talk or hear. The employee is frequently required to use hands to finger, handle or feel. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Work environment is moderately quiet. Ability to work on computer for multiple hours with frequent interruptions.