Executive Assistant

About the Company

Robert Half is partnering with an established, internationally recognized organization in the agricultural and industrial manufacturing sector to identify an experienced Executive Assistant to support senior corporate leadership.

About the Role

This is an opportunity for a highly capable professional who thrives in a fast-paced corporate environment, enjoys working directly with senior executives, and takes ownership of responsibilities beyond traditional administrative support. The ideal candidate is proactive, resourceful, detail-oriented, and comfortable making decisions independently. This position offers meaningful exposure to executive leadership, corporate governance, legal coordination, and business operations.

Responsibilities

Executive Leadership Support

• Serve as a trusted partner to senior executives, anticipating needs, managing competing priorities, and ensuring effective execution of business objectives.
• Coordinate executive communications, confidential matters, and high-priority initiatives.
• Manage executive expense reporting, research, reporting, and preparation of leadership materials.
• Exercise sound judgment and discretion when handling sensitive business information.

Corporate Governance & Legal Coordination

• Maintain corporate governance documentation, board materials, resolutions, and subsidiary records.
• Coordinate with internal and external legal counsel regarding contracts, intellectual property, and corporate matters.
• Support contract administration, documentation, legal correspondence, and expenditure tracking.
• Maintain contract management systems and ensure records are accurate and organized.

Business Operations & Project Coordination

• Track and report capital expenditure requests and approvals across business entities.
• Oversee corporate vehicle fleet administration, rental car programs, and accident claim coordination.
• Manage corporate ticketing, entertainment, and special gift programs.
• Coordinate with departments, vendors, and business partners to ensure timely completion of projects.
• Support insurance-related administrative processes and other operational initiatives.

Process Improvement & Special Projects

• Identify opportunities to improve administrative processes, reporting, and operational efficiency.
• Independently manage special projects involving multiple departments and stakeholders.
• Develop organized systems for tracking deliverables, deadlines, and business priorities.
• Serve as a reliable resource for resolving complex administrative and operational challenges.

Leadership Style & Work Environment

• This organization values direct communication, accountability, independent thinking, and results. Senior leaders expect their Executive Assistant to operate as a trusted business partner who anticipates challenges, takes initiative, and follows through.
• Successful candidates will be comfortable working with decisive executives, navigating changing priorities, and taking responsibility for important business processes without constant oversight.

Why Consider This Opportunity?

• Work directly with senior corporate leadership.
• Join an established organization with international operations.
• Gain exposure to legal, governance, financial, and operational functions.
• Take ownership of meaningful projects and business initiatives.
• Work in an environment that values initiative, accountability, and continuous improvement.
• Robert Half is seeking an experienced Executive Assistant who wants to make a meaningful impact beyond traditional administrative support.

Qualifications

• Demonstrated experience supporting senior executives, C-suite leadership, or other high-level corporate leaders.
• Strong organizational skills with the ability to independently manage multiple priorities and deadlines.
• Experience handling confidential information and sensitive business communications.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Excel, Outlook, Word, and PowerPoint.
• Strong attention to detail, problem-solving abilities, and sound professional judgment.
• Proven ability to work independently in a fast-paced, high-accountability environment.

Required Skills

• Demonstrated experience supporting senior executives, C-suite leadership, or other high-level corporate leaders.
• Strong organizational skills with the ability to independently manage multiple priorities and deadlines.
• Experience handling confidential information and sensitive business communications.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Excel, Outlook, Word, and PowerPoint.
• Strong attention to detail, problem-solving abilities, and sound professional judgment.
• Proven ability to work independently in a fast-paced, high-accountability environment.

Preferred Skills

• Experience with corporate governance, legal documentation, contract administration, or board support.
• Background in corporate operations, financial administration, or project coordination.
• Experience managing vendors, companywide programs, or corporate assets.
• Familiarity with capital expenditure reporting, insurance administration, or fleet management.
• Experience supporting executives within manufacturing, industrial, chemical, or other complex corporate organizations.
• Current notary commission or willingness to obtain one.