Executive Personal Assistant

JRN 2621

A Private Individual is seeking an experienced Executive Assistant to provide dedicated, day-to-day support in a fast-paced environment. This is a traditional EA role with a strong emphasis on complex calendar management, scheduling, communication, follow-up, and ensuring the principal’s day runs seamlessly.

This is a long-term opportunity for someone who is personable, polished, adaptable, and comfortable working closely with a small team.

Responsibilities

• Own and manage a highly complex and dynamic calendar, including meetings, events, travel, and invitations
• Stay closely attuned to the principal’s movements and proactively anticipate scheduling needs and changes
• Coordinate meeting logistics, transportation, restaurant reservations, and other day-to-day details
• Draft correspondence, memos, thank-you notes, and other communications on the principal’s behalf
• Manage gifting, acknowledgments, donations, and other special requests
• Assist with travel logistics and schedule adjustments
• Maintain absolute confidentiality around sensitive personal, business, and organizational information
• Serve as a calm, solutions-oriented point of contact and ensure nothing falls through the cracks

Ideal Candidate

• 7+ years of experience as an EA
• Exceptional calendar management and organizational skills
• Highly discreet with sound judgment and a proven ability to handle sensitive information
• Warm, engaging, and personable while maintaining a polished executive presence
• Strong listener who takes direction and feedback well
• Urgent and proactive mindset; knows when to move quickly without creating unnecessary noise
• Solution-oriented and able to operate effectively in ambiguity

Compensation: $150k DOE + Full benefits

Location: Phoenix; Open to Relocation

Schedule: Onsite, M-F