Accounts Payable Lead

Job Description

Job Description

Location: West Seattle
Position: Full Time

Rate : $31.25 – $33.65

About this role

The Accounts Payable Lead will manage the day-to-day accounts payable workflow. You’ll be responsible for internal controls and guidelines. The role will take a high level of attention to detail, critical thinking and issue resolution. Reporting to the Controller, this position interacts cross-functionally with individuals at all levels throughout the company, requiring onsite work to support varying needs.

 

What you should bring to the table:

• Experience using AP automation for invoice processing; thorough comprehension of the procure-to-payment ecosystem, understand the need for Sarbanes-Oxley (SOX) controls and financial controls on AP, recognition of the stand-alone and integrated technological systems required.
• Critical thinking skills with analytical mindset: identify inefficiencies or process gaps, drive continuous process improvement initiatives, eagerness to further explore opportunities for AP automation.
• Excellent verbal and written communication skills with internal associates and external vendors.
• Ability to own all aspects of AP with a high level of integrity to see work performed correctly.
• Excellent time management skills and ability to prioritize.
• Exemplary organizational skills with attention to detail.
• Ability to handle ad-hoc projects as they arise and flexibility in a fluid environment.

Position Summary and Key Responsibilities:

• Ownership and management of Accounts Payable inbox: retrieve invoices, manage vendor communication/payment inquiries and provide settlement guidance, support employee inquiries on payments and proper coding.
• Daily ongoing management of AP invoicing: receive invoices from AP mailbox or internal business partners, route in AP software to appropriate budget owner for approval and coding, administer review of coding to ensure accuracy and completeness, route to the ERP system, process for approval and payment.
• Quality check documents daily to ensure accurate and timely payments in a high-volume invoice-processing environment.
• Serve as administrator and gatekeeper of Accounts Payable: order new credit cards and cancel as needed, create accounts in invoice software for budget owners to approve invoices and set up new coding as needed, daily retrieval of bank statements, and monitoring of payment processing.

• Prepare and maintain reporting for management related to weekly payment runs and cash flow management: review vouchered invoices for timely payment, manage weekly check runs by assembling payments due, address payment inquiries from VP of Finance, create ACHs and wires in USD and CAD currencies, issue payments through online portals, print checks, create Positive Pay file to allow checks to be honored, and post payments in ERP system.
• Provide accounts payable guidance to employees at all levels throughout the company and train business partners on AP invoicing and approval
• Support monthly close by ensuring invoices are processed to match all bank activity, create journal entries for credit card payments, create invoice accruals, process expense reports from Concur.
• Ensure proper recordkeeping for use in tax preparation and audits.
• Financial stewardship: maintain confidentiality of sensitive accounting matters.