Administrative Assistant

Administrative Assistant & Events Coordinator

Alabama Media Group, Alabama's largest news and entertainment company, is seeking a Administrative Assistant & Events Coordinator. This role is primarily focused on supporting the newsroom, office management, helping with marketing initiatives and helping coordinate live events.

The pay range for this position is $40,000 $46,000/year.

What you'll be doing:

• Manage the newsroom office, such as sorting and distributing mail, greeting visitors, answering phone calls and routing callers, and setting up meetings
• Assist in creating and scheduling marketing content that supports the newsroom, including social media posts, promotional materials, and internal/external communications
• Support the planning and execution of marketing campaigns, sponsorships, and brand initiatives
• Help plan and execute events including staff meetings, conferences, retreats, social functions, client events, public receptions and training sessions
• Order catering and coordinate logistics for meetings and events
• Prepare internal communications, memos/emails, newsletters, reports, and staff presentations (including PowerPoint decks and marketing collateral)
• Support leadership with various assignments such as booking travel and hotels, processing expenses, and other duties as needed
• Communicate with the building manager on janitorial and maintenance requests, helping ensure a clean, comfortable, ready-to-use office environment
• Maintain office supplies and coordinate maintenance of office equipment. Maintain filing systems, both electronic and physical
• Be a helpful and positive presence in the workplace

Our ideal candidate will have the following:

• High school diploma or equivalent; coursework or experience in marketing, communications, or a related field a plus
• Minimum of one year of experience in office management, marketing support, administrative assistance, or a similar role
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams); familiarity with social media platforms and/or basic design tools (e.g., Canva) a plus
• Superior editing and grammar skills comfortable proofreading marketing copy, reports, meeting minutes, and correspondence for accuracy and tone
• Strong organizational skills and ability to juggle marketing and event projects alongside office support tasks
• Ability to work in a deadline-oriented team environment
• Desire to be proactive and create a positive experience for others
• Excellent interpersonal skills
• This role requires in-office presence at least three days per week, along with reliable transportation and the ability to travel off-site for events