Operations Administrator

Job Description

Job Description

The role

You'll sit at the center of two operations — construction and development — making sure every task has an owner, every deadline gets chased, and every closeout document actually gets closed out. You're not the person deciding what gets built or when a sub gets paid. You're the person who makes sure the people who do decide those things never lose track of a commitment, a permit, or a follow-up.

If you're the kind of person who feels physically uncomfortable seeing an open task with no owner, and you enjoy the specific satisfaction of turning a messy list of loose ends into a clean, closed-out tracker — this is built for you.

What your week actually looks like

• Run the master tracker across every active project and property — who owns what, what's due when, what's at risk
• Prep the agenda for the Development Manager's weekly cross-functional meeting, capture decisions and action items, then push those actions out to owners with due dates the same day
• Chase permits, inspections, insurance certificates, and lien waivers to actual completion — not just "reported done"
• Keep contracts, drawings, permits, and correspondence organized and current across active jobs
• Maintain a weekly status report and live dashboard so the President, Development Manager, and Construction Manager always know what's open, closed, overdue, or stuck
• Flag anything blocked or at risk before it becomes a bigger problem — and escalate to the right person fast

What you'll need

• 3+ years in project coordination, project administration, or operations support — construction, real estate development, or a similar build environment preferred
• A track record of juggling a lot of concurrent workstreams without dropping details
• The confidence to professionally chase busy senior people until things actually get done
• Real fluency with project-management tools, shared document systems, and spreadsheets
• Sharp, disciplined organizational habits — this role lives and dies on that
• Clear, direct written and verbal communication

Nice to have: experience with construction documentation (permits, inspections, submittals, RFIs, change orders, lien waivers, closeout), and hands-on time administering a PM platform (Procore, Buildertrend, Asana, Monday, or similar).

How this role works

You report to the Development Manager and support both the Development Manager and Construction Manager — tracking, documenting, and following up across construction, design, procurement, sales, marketing, and property management. You keep everyone accountable to their own commitments and surface what's at risk.

\nCompany Description

Elijah Kord is a reputable design / build general contractor specializing in residential construction and is actively seeking an operations Administrator to support their Single Family community projects as their pipeline continues to grow.

Company Description

Elijah Kord is a reputable design / build general contractor specializing in residential construction and is actively seeking an operations Administrator to support their Single Family community projects as their pipeline continues to grow.