Administrative Assistant (AA)

Join Our Mission: Administrative Assistant at KVC West Virginia - Martinsburg

At KVC Health Systems, we believe everyone needs connection. We are an organization built on authenticity and compassion, dedicated to enriching the lives of children and families. Are you an organized professional who thrives in a collaborative environment and wants to make a meaningful impact? We are looking for an Administrative Assistant to join our dedicated team.

KVC is proud to share that we hold a Work Wellbeing score of 83, reflecting our commitment to a supportive, inclusive, and thriving workplace culture for all employees.

Position Summary

As an Administrative Assistant, you will be the backbone of our office, managing day-to-day functions and ensuring a safe, welcoming environment. This is an in-office position located at our community-based services center.

• Shift: Monday–Friday, 8:00 am – 4:30 pm
• Location: Martinsburg, West Virginia
• Pay range: $16-$18

What You Will Do

• Serve as the primary support for office staff and greet the public with a positive, personable demeanor.
• Manage essential office operations, including ordering supplies, coordinating equipment repairs, and managing postage and mailings.
• Maintain client records with high precision in systems like Chart Online, Care BH, and FACTS.
• Act as the Security and Privacy Representative and Safety Team liaison to ensure compliance with TJC, state, and KVC safety standards.
• Support our frontline teams, including Case Managers, Therapists, and Wraparound Facilitators, with administrative projects.
• Manage office purchases and credit card reconciliation using the UMB app.

Minimum Requirements

• Education: High school diploma or GED.
• Licensure: Valid driver’s license and valid auto insurance.
• Experience: Office experience in a child welfare setting is preferred, but we are willing to train the right candidate who possesses strong foundational skills.

Who You Are

• You have a high level of proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and internet research.
• You possess excellent communication skills and the ability to relate to diverse populations and age groups.
• You are detail-oriented and capable of managing multiple projects under tight deadlines.
• You act with total discretion and hold yourself to the highest ethical and confidentiality standards.

Why KVC?

Our values drive everything we do:

• The heart of our work is helping people.
• Our character is built on authenticity and compassion.
• Family connection drives our culture.
• Collaboration fuels our improvement.
• Urgency and innovation mark our approach.
• Diverse perspectives are key to our progress.

If you are a solutions-focused professional ready to be a role model for the families we serve, we invite you to apply.