Assistant Clubhouse Director

Job Description

Job Description

Description:

Since 1891, Boys & Girls Clubs of San Francisco (BGCSF) has provided high-quality,

community-based youth development services to youth in San Francisco. Our mission is to inspire and enable all young people, especially those from disadvantaged circumstances, to realize their full potential as productive, responsible, and caring citizens. We impact the lives of Club members, primarily ages six to 18, by focusing on academic success, healthy lifestyles, good character & community engagement, and job readiness with earning potential. We are nationally recognized for the high quality of our programs and comprehensive approach to serving youth. Whether you’re joining our administrative team, a Club team, or our Camp Mendocino team, you’ll be surrounded by enthusiastic, talented, and passionate colleagues who wake up every day ready to inspire young people to reach their full potential.

Under the direct supervision of the Clubhouse Director, the Assistant Clubhouse Director (ACD) is the second in charge at the Clubhouse and is expected to provide leadership and sound decision making on a day-to-day basis. Responsibilities include management of programs, facilities, vehicles, and volunteers. The ACD is key to ensuring Club emergency and crisis management plans, opening/closing procedures, facility use agreements, safety and risk assessments, incident reporting, vehicle maintenance, volunteer management, and strong front desk protocols are in place and being followed.

The Assistant Clubhouse Director works with the Vice President of Club Services to set vision and direction for the Clubhouse while being responsible for the high-functioning aspects of the Clubhouse.

This position is full time (40 hours weekly) supporting the Willie Mays Clubhouse. This position is benefits eligible.

KEY ROLES (ESSENTIAL JOB RESPONSIBILITIES):

Staff Management & Leadership

• Recruit, hire, train, and evaluate 3-5 direct reports, capable of providing outstanding services to young people every day.
• Ensures the team understands that they are ultimately supported by the Clubhouse Director.
• Collect and manage daily program sign in sheets.
• Support the planning of team meetings and facilitate sections of the agenda.
• Develop daily program schedules that tie to program plans, program requirements, and ultimately to BGCSF’s strategic plan.
• Review existing programs and make necessary recommendations for continuance, change, or elimination.
• With the Clubhouse Director, co-develop and manage the annual budget.
• Active involvement at the Clubhouse by ensuring program execution, especially during peak program times.
• Maintain a productive lobby environment for the Administrative Assistant and monitor the front of the building, especially during peak pick-up times to ensure the safety and good relations with all youth, visitors, and neighbors.
• Other responsibilities as deemed necessary or assigned.

Facility Management, Risk Management & Safety

• Conduct daily walk-throughs and maintenance assessments of the facilities to assure the Club’s high standards of maintenance, safety, and cleanliness.
• Utilize Club’s facility management system to report equipment failures and defects.
• Ensure Club is adhering to organizational expectations for closing procedures, safe ratios, vehicle maintenance, etc.
• Support the Clubhouse Director in the development and implementation of facility use agreements and MOUs for the Club, including rentals, partnerships with shared space, etc.

Relationship Management

• Establish and maintain effective working relationships with Clubhouse staff, senior leadership, parents, youth, community groups, and other related agencies.
• Oversee Volunteer Management at the Clubhouse, in partnership with the Clubhouse Director, staff team, and BGCSF’s Volunteer Manager.

SKILLS/ KNOWLEDGE PREFERRED:

• Five years of experience in a leadership capacity at a large, youth serving non-profit, with proven success in staff management, operations and community relations - strongly prefer experience with an inner-city Boys & Girls Club or other inner-city community-based organization.
• Bachelor's degree from an accredited college or university.
• Thorough understanding of nonprofits and specifically youth development organizations, including an understanding of inherent risks and best practices for risk management.
• Demonstrated ability to organize, direct, plan and coordinate operations.
• Leadership skills, including negotiation, problem solving, decision making, delegation.
• Effective verbal and written communication skills.
• Strong knowledge of asset management including property related assets.

PHYSICAL REQUIREMENTS/ WORK ENVIRONMENT:

• Must be able to lift 25 lbs.
• Must be able to stand for at least 2 hours consecutively.
• Must be able to sit at a computer workstation for long periods of time.

BENEFITS:

• Comprehensive health benefits, including employer contribution
• 401K pre-tax program and 7% employer contribution after one year of service
• Employee Assistance Program (EAP)
• Education assistance
• Pre-tax Transportation Savings Account
• Flexible Spending Account (FSA)
• Generous Paid Time Off program
• Paid Holidays
• Life & Disability Insurance
• Professional development opportunities
• Free all-location West Coast Bay Club membership (for FT & PT after 90 days)

Pay

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and BGCSF needs. At BGCSF, our decisions are based on other factors and dependent on circumstances for each position. Depending on the need and requirement of the position, an individual could be hired at or near the entry-level, mid-level or top of the range for their role and compensation. As such, a reasonable estimate of the current range is $77,000 - $78,000 annually.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. The organization has the discretion to relocate/reassign a person, as needed.