Administrative Assistant

Administrative Assistant

Location: Elma, NY (14059) Duration: 12 months Shift Hours: Mon-Fri, 10 AM - 2 PM (but can be flexed per HM) Work Mode: This position is a hybrid role, with majority of days being remote.

General Function

Provides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through.

Nature And Scope

This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.

Requirements For This Position

General: Proficiency with Microsoft (Outlook, Word, Excel, Teams). Demonstrated ability to manage calendars, travel arrangements, expense reports, and event logistics. Strong written and verbal communication skills with high attention to detail. Ability to handle confidential information with professionalism and discretion.

Education: Associate degree or equivalent work experience required; Bachelor's degree preferred.

Experience: Minimum of 2 years of experience in an administrative, coordination, or office support role.

Accountabilities

Coordinate meetings, events, and team activities, including catering and logistics. Book travel and process expense reports accurately and in a timely manner. Draft, format, and distribute documents, memos, and communications as needed. Order office and event supplies and liaise with vendors. Ensure administrative processes are completed efficiently, compliantly, and on schedule. Maintain a high level of responsiveness and service to supported stakeholders.