Management Assistant

JOB LOCATION 15151 E Alameda Pkwy Aurora, Colorado 80012-1555 City of Aurora, Colorado It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply. Why Work for Aurora? Make a difference in the lives of real people every day Diverse community Competitive total compensation package Well-Funded General Employees Retirement Plan Light rail station minutes away On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement Access to innovation workspaces PRIMARY DUTIES & RESPONSIBILITIES The deadline to submit applications is August 23, 2026. Please note that the City of Aurora will conduct ongoing screenings of applications on a first-come, first-served basis; as soon as we determine that we have a qualified pool of applicants, this position may close quickly and without notice. The hiring rate for this role is $28.60 - $35.74. Salary to be commensurate with experience. Schedules and coordinates meetings for Director, Executive Staff, and department staff members Maintains/updates Director calendar of commitments and activities Serves as a key staff liaison for Council policy committee(s) and other meetings including preparing the agenda; approving and compiling the meeting packet; taking and transcribing minutes Receives and responds to requests for information including Council and Management requests Maintains, modifies, and updates database information for specialized departmental functions Assists in preparations for department special events Drafts, edits, proofreads, and prepares correspondence Processes purchasing, accounting, and other financially related paperwork Entering data, payment and invoices into automated financial systems Receiving, responding to, and routing calls and visitors Providing customer service and responding to inquiries in-person, over the phone, and electronically Providing administrative support to department managers, supervisors and staff Compiling and generating reports Producing and/or editing correspondence, financial reports, memos, meeting agendas, and other documents Routing internal documents, maintaining internal phone lists, and other general office tasks Performing special projects and other complex administrative duties as assigned Performs additional duties as assigned The listed primary duties and responsibilities are not a comprehensive list of expectations for the job. Duties and responsibilities may change at any time with or without notice. MINIMUM QUALIFICATIONS & WORKING CONDITIONS An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered Education: High School Diploma or GED. Experience: At least two (2) years of financial and administrative support experience Preferred Qualifications: Associate's Degree in finance, business, office administration or directly related field preferred Experience preparing official documents and presentations Knowledge: Intermediate knowledge of Microsoft Office products including Word, Excel and PowerPoint Knowledge: Standard office procedures; general business practices; report formatting and records maintenance; and office management principles Skills: Excellent customer service skills over the phone and in-person Skills: Strong interpersonal skills Skill in the use of windows-based programs Skilled in checking information for accuracy and completeness and correcting errors Work independently without extensive oversight Establish and maintain effective working relationships with employees, all levels of management including executive staff, citizens, and elected officials Handle sensitive situations with tact and diplomacy Communicate effectively both orally and in writing Handle sensitive information to maintain confidentiality Licenses and Certifications: Required: None WORKING CONDITIONS Essential Personnel: When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel. Physical Demands: Sedentary physical work that involves moving no more than 10 pounds at a time Clear vision to read and interpret reports and other written documents Speech communication and hearing to maintain communication with employees and citizens Hand/eye coordination for operation of computer, phone Work Environment: Works primarily indoors Equipment Used: This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment Uses standard office equipment including personal computer and common office software such as email, internet, Word, Excel and menu driven databases The city of Aurora will implement furlough days (unpaid days off) for most employees in 2026. The scheduled furlough dates are January 16, April 10, July 2, and December 24. For Veterans preference: Please show all of your employment history, including military service and related documentation (DD214) on the application. The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission. Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired. Drug Testing, Thorough Criminal Background Check, and Employment References: As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check. Applicants selected for safety-sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others. Employment references will be conducted on finalists for City of Aurora vacancies. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity Respect Professionalism Customer Service And we welcome all who share these values to apply. Why Work for Aurora? Rewarding public sector work impacting a large and diverse community Growing city and employee population Competitive total compensation package Rich benefits package with low employee costs Generous paid leave program 100% funded Employee and Family Care Leave Program Retirement pension plan and 457b plans available Subsidized recreation center pass, on-site fitness centers and wellness programs Continued education and career advancement opportunities Learn more about city of Aurora benefits Notice Regarding Automated Processing and Fraud Prevention Number of job requisitions applied to External application session duration Geolocation country code IP address Device/browser fingerprinting information (including JA4 fingerprint data) This information may be used by Workday's Fraudulent Job Application Prevention capabilities to generate an application risk or fraud assessment score. These tools are designed to support application security, fraud prevention, and recruiting operations and may be considered during the processing or review of applications. Meaningful human review remains part of our hiring and recruiting process. For additional information regarding our processing of applicant information, please review our Privacy Notice or contact View email address on click.appcast.io. Please show all your employment history, including military service and related documentation (DD214) on the application. Leaving blanks or omitting previous employment may result in your disqualification from employment. City policy requires that selected candidates provide documentation in the form of official transcripts of the highest level of education attained by the candidate that is listed on their application materials. Applicants who hold a Commercial Driver's License will also be required to undergo alcohol testing using an Evidential Breath Testing Device. The city of Aurora uses E-Verify to determine if employees are legally eligible to work in the United States. Know your rights! The city of Aurora is an equal opportunity employer. No applicant for employment or employee shall be discriminated against because of age, race, color, sex, gender identity, sexual orientation, religion, creed, national origin, ancestry, disability or military status. The city shall develop and maintain a plan for diversity. Through its staff, the city shall periodically analyze its employment related practices and its plan for diversity to ensure compliance with this policy. If you need assistance or reasonable accommodation for completing this application, please feel free to contact our office at: View phone number on click.appcast.io or visit us at 15151 E. Alameda Pkwy., Suite 3500, Aurora, CO 80012. #J-18808-Ljbffr