Project Assistant

Job Description

D'Leon Consulting Engineers is seeking a Senior Project Assistant in Seattle, WA.

Responsibilities

• Setup, maintain, manage, operate and support the Contract Management System (CMS) used for official documents and control tailored to specific projects. (Currently using Opentext as the database tool)
• Perform project close-out and archive all manual and electronic CMS files using current archiving database and Iron Mountain offsite storage
• Review and accept/reject contractor submittals for contract compliance, and ensure that all stakeholder responses are moving through the CMS
• Support CM team members, as requested, for project meetings: take meeting minutes; and setup (organize, schedule, track) and prepare materials/make copies
• Develop, manage and maintain project tracking logs (RFIs/Submittals/NCRs/etc.) as requested
• Provide support in preparation, estimating, cost documentation and track execution of contract change orders
• Provide support in processing pay requests for construction contracts and manage pay estimate tracking processes
• Support the maintenance of construction photographs, logs and other monitoring/tracking records
• Review plans and specifications to update appropriate RFIs and maintain as built and red-lined drawing records
• Provide support in the preparation of construction bulletins, field directive change notices and unit quantity analysis
• Coordinate between stakeholders including Port departments, contractors and tenants to ensure proper documentation and execution of utility shutdowns, CAFs, site access and key requests
• Manage and maintain correspondence and construction documents including serial letters, commission memos, meeting notes, and other contract documents
• Provide support in reviewing and providing feedback on plans and specifications for constructability
• Provide construction management support as requested by Port CM

Qualifications

• Bachelor’s degree in Construction Management, Engineering, Business Administration, or a related field (or equivalent work experience)
• 5-7 years of experience supporting construction projects, contract administration, or document control
• Experience working with Contract Management Systems (CMS) or document management platforms (e.g., OpenText, Procore, e-Builder, or similar)
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Strong organizational skills with the ability to manage multiple tasks, logs, and deadlines simultaneously
• Excellent written and verbal communication skills for coordinating with internal teams, contractors, and stakeholders
• Experience preparing meeting minutes, tracking action items, and supporting project meetings

D’Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.