Administration/Finance Assistant

Finance Administrator

At United Hospitality Services, we believe our employees are the foundation of our success. We are dedicated to creating a fast-paced, team-oriented environment where hard work is recognized, growth opportunities are encouraged, and employees play an important role in delivering exceptional service to our customers.

Position Summary:

The Finance Administrator is responsible for supporting the Finance Manager and Administrative Manager through financial administration, accounts payable and receivable functions, recordkeeping, and general office administration. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.

Essential Duties and Responsibilities:

Financial & Administrative Support:

• Assist the Finance Manager with day-to-day financial and administrative tasks.
• Perform Accounts Receivable (AR) and Accounts Payable (AP) data entry.
• Prepare invoices, process deposits, and maintain financial records.
• Assist with reconciliation of payroll hours with timeclock records.
• Maintain accurate records and ensure documentation is organized and accessible.
• Prepare outgoing correspondence, mail, and emails.
• Make copies of correspondence and other printed materials as needed.
• Order office supplies and coordinate equipment maintenance and service requests.
• Organize and maintain filing systems and company records
• Provide administrative support to the Administrative Manager as needed.

Administrative Responsibilities:

• Support office operations and assist with various administrative projects.
• Maintain confidentiality of company information and records
• Assist with document management, reporting, and administrative processes.
• Coordinate and support daily office functions as assigned.

Additional Responsibilities:

• Provide general administrative support to leadership teams.
• Follow company policies and procedures.
• Perform other duties as assigned.

Required Skills & Qualifications:

• Strong working knowledge of QuickBooks.
• Proficient in Microsoft Excel, Word, and Office applications.
• Strong interpersonal and communication skills.
• Excellent phone etiquette and customer service skills.
• Ability to follow directions, prioritize tasks, and meet deadlines.
• Strong organizational skills with attention to detail.
• Ability to handle confidential information professionally.

Experience Requirements:

• Minimum of 3 years of administrative, finance, accounting, or related experience preferred.

Education Requirements:

• High school diploma.

Physical Requirements:

• Ability to sit, stand, and work at a computer for extended periods.
• Ability to occasionally lift office supplies and materials up to 25 pounds.

Schedule:

• Full-Time
• Additional hours as needed based on business demands

We are looking for a detail-oriented, dependable professional who thrives in a fast-paced environment and enjoys supporting financial operations and office administration.