Office Administrator

Job Description

Job Description

Description:

NOW HIRING

Office Administrator

Girl Scouts of Tropical Florida | Miami-Dade & Monroe Counties

Location : Miami, FL (Hybrid)

Type : Full-Time | Salaried Exempt

Reports To : Director Finance & Administration

Supervises : Two Camp Rangers

ABOUT GIRL SCOUTS OF TROPICAL FLORIDA

Girl Scouts of Tropical Florida (GSTF) serves nearly 3,000 girls ages 5-17 across every zip code in Miami-Dade and the Florida Keys — building girls of courage, confidence, and character who make the world a better place. From the urban neighborhoods of Miami to the shores of the Keys, we deliver the Girl Scout Leadership Experience to young women who need it most. We are a team driven by mission, fueled by heart, and committed to excellence in everything we do.

THE OPPORTUNITY

We're looking for a highly organized, mission-driven professional to serve as the operational backbone of our Service Center. If you thrive in a fast-paced environment, love wearing multiple hats, and are energized by meaningful work — this role is for you.

As our Office Administrator, you'll be the go-to person who keeps our office operational, the payroll running, the staff informed, and our camps supported — all while representing the values that have made Girl Scouts a trusted institution for over a century.

WHAT YOU'LL DO

Your responsibilities span five core areas:

Administration & Executive Support

• Keep the Service Center running smoothly — mail, supplies, IT coordination, and office operations
• Serve as the CEO's right hand: calendar management, meeting prep, expense reporting, and project follow-through
• Support the Board of Directors: plan meetings, draft minutes, circulate materials, and lead logistics for the Annual Meeting
• Maintain the GSTF Administrative Handbook in Microsoft OneNote

Finance, Payroll & Human Resources

• Process bi-weekly payroll for all GSTF staff using Paylocity
• Support accounts payable: invoice routing, vendor documentation, and approval workflows
• Manage the full recruiting process in Paylocity — posting, tracking, coordinating pre-employment screenings
• Onboard new team members and maintain employee files in compliance with GSTF HR policies
• Process remote deposits into Grove Bank and reconcile with the Finance department

Retail & Inventory Management

• Fulfill Council patch orders; manage inventory and reorder levels

Properties & Facilities

• Supervise two Camp Rangers across GSTF properties
• Coordinate routine camp and Service Center maintenance; support occasional facility improvement projects

Backup & As-Needed Support

• Serve as backup for Development gift processing in Raiser's Edge NXT when the Asst. Director of Development is unavailable
• Provide as-needed operational support for the Programs team during Summer Summit and Council events

WHAT WE'RE LOOKING FOR

Required

• 5+ years of progressive administrative or operations experience
• Demonstrated payroll experience (Paylocity strongly preferred)
• Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, OneNote)
• Exceptional organizational skills with ability to manage competing priorities independently
• Excellent written and verbal communication; Board-level correspondence experience a plus
• Valid Florida driver's license and proof of vehicle insurance
• Must pass background check and drug screening prior to employment

Preferred

• Bachelor's degree in Business Administration, Nonprofit Management, or related field
• Experience in a nonprofit, youth-serving, or mission-driven organization
• Familiarity with Blackbaud Raiser's Edge NXT and/or Salesforce
• Bilingual English/Spanish — strongly preferred given the communities we serve
• Openness to learning emerging AI tools (e.g., Microsoft Copilot, Claude) — no experience required, just curiosity

WHY GIRL SCOUTS OF TROPICAL FLORIDA

• Mission that matters : Every task you complete helps a girl discover her potential.
• Hybrid flexibility : Work from the Service Center, remotely, and in the community.
• Generous PTO : 25 days (175 hours) of Paid Time Off annually.
• Community impact : Serve girls across every zip code in Miami-Dade and the Keys.
• GSUSA membership : Join the largest girls' leadership organization in the world.
• Full benefits package : Health, vision, life insurance, and retirement benefits.