Office Assistant

Job Description Job Description About the Role
We are seeking a reliable, detail-oriented, and bilingual Office Assistant to support our purchasing, sales, and shipping operations. The ideal candidate is organized, proactive, and comfortable juggling multiple responsibilities.

Responsibilities

-Obtain purchased items by forwarding orders to suppliers and monitoring and expediting open orders.
-Verify receipt of items by comparing items received to items ordered.
-Prepare and ship invoiced orders, including managing both consolidated and individual shipments.
-Keep records and documentation accessible by sorting and filing all relevant paperwork in an organized manner.
-Draft and respond to sales and purchasing correspondence, perform follow-up communications, place sales and purchasing calls, and follow up on those calls.
-Run office errands as needed.
-Perform other duties as assigned by management.

Qualifications, Knowledge, Skills, and Abilities

-Must have reliable transportation in order to run errands.
-Must be fluent in English and Spanish (written and verbal).
-Must be computer proficient, particularly in Microsoft Excel and Word.
-Strong ability to identify issues, requirements, and opportunities for process improvement.
-Excellent written and verbal communication skills, with the ability to work effectively with a variety of individuals at all levels, both internally and externally.
-Strong organizational skills and attention to detail.
-Ability to multitask and prioritize in a fast-paced environment.

Schedule & Location

Job Types: Part-time, Contract
Location: Miami, FL 33126 — Reliably commute, vehicle (Required)